BBMS disbursement report: Matching transactions to funds

Lynne Reed:

 We have just started processing transactions through BBMS and everything is fine on my end in Development. However, the Finance Dept is having issues in reconciling my batches to the BBMS Disbursement Report. Ideally, they want the report to include what fund I've coded to for each transaction. I don't think that's possible to get on the reports. I give them validation reports from each batch containing credit card transactions so they have all the disbursement info. Their issue is that it is a lot of extra work for them to match the donor from the batch to the donor on the BBMS disbursement report. How do other organizations handle this? We don't use Financial Edge - Finance uses Solomon.

Everything I've suggested to finance has been deemed as "too much extra work" for them. I believe much of the resistance comes from the transition of them processing cards to Development processing them instead. Change is so difficult for some!

Any ideas would be appreciated!

Thank you!

Lynne, we use FE and BBPS not BBMS but thought I had when reading your post - may be totlally useless.  But I was wondering if you can run a report from RE of your BBMS transactions that does include the fund?  Guess I've never asked why, but I run a report (query export) of our credit card gifts with date and fund for our finance office.  Makes their reconciling easier in some way - never worried about why they asked for it-just part of procedures. 

Anyway, for what it's worth, just a thought. 

Lynne Reed:

 We have just started processing transactions through BBMS and everything is fine on my end in Development. However, the Finance Dept is having issues in reconciling my batches to the BBMS Disbursement Report. Ideally, they want the report to include what fund I've coded to for each transaction. I don't think that's possible to get on the reports. I give them validation reports from each batch containing credit card transactions so they have all the disbursement info. Their issue is that it is a lot of extra work for them to match the donor from the batch to the donor on the BBMS disbursement report. How do other organizations handle this? We don't use Financial Edge - Finance uses Solomon.

Everything I've suggested to finance has been deemed as "too much extra work" for them. I believe much of the resistance comes from the transition of them processing cards to Development processing them instead. Change is so difficult for some!

Any ideas would be appreciated!

Thank you!

In addition to the batch report - we provide a report that matches the time-period of the BBMS disbursement report so the total matches the amounts on that disbursement report. We currently do a detail report but if we had higher volume we would probably simply do a summary report by fund.