AP - Create payment has an export grid function in database and FE NXT does not.

Tara Chappell 2

We need this export to be able to review the check run properly. It has the description, invoice number, invoice date, amount and remit address included in this export from database.

The pre-payment report that pulls from FE NXT doesn't tell me what I'm approving and is pretty useless in giving my consent to pay.

Is there a way to add the invoice information to the Cash Disbursements Journal Pre-payment Report?

Stephen Churchill

Hey @Tara Chappell!

The pre-payment report in Payment Assistant™ is unable to have it's parameters edited. That said, there are a few options here:

• The Payments tab of a Payment Run record within Payment Assistant™ allows you to drill down directly into the vendors and specific directly in the product, which approvers can review before hitting the approve option. Please keep in mind too that FENXT does allow for multiple tabs, so you could open some of those in a separate window if needed.
• Run a Cash Disbursements Report from the Reporting tab of FENXT to include more detail. While this won't say “Pre-Payment Report," you can run it to include the info you need and even save the report and attach it to the Attachments tab of the Payment Run record to keep everything all in one place.
• You could also create a run and - rather than hitting “submit” - select the “save and close” option. From here, you can review the Payments tab before even submitting the run for approval.
  

Tara Chappell 2

@Stephen Churchill Hi Stephen. That sounds like it would work out if I was the only one involved in the process. However, I am not. I have a team of A/P specialists that chose the invoices to be paid on the check run. Then they send it over to me to review and approve.

The cash disbursements - I ran that report…but you can only select payment date or post date. And the payment date doesn't yield anything until the payments are posted. The post date is not helpful because the invoices have a wide variety of post dates so that would pick up more than I am looking for.

Is there a reason why it's can't be built out for us to right click on the screen and export out the information the way we could in database? I mean, we can see the information needed when selecting the invoices…but not when trying to export the data. It doesn't make sense to me from an auditing perspective.