Database and Events Associate (New York, NY)

Elana Lantry

NY Database and Events Associate Job Description (Full-Time Position, In-Person, New York City Office)

Position Overview:

As a Database and Events Associate, you will be responsible for maintaining our donor database, ensuring data accuracy, and supporting the coordination of fundraising events. This role requires a highly organized individual with meticulous attention to detail, technical proficiency, and the ability to multitask in a fast-paced environment. The successful candidate will play a key role in optimizing our database systems and contributing to the success of our fundraising events.

About WIZO USA:
WIZO USA is committed to promoting and supporting WIZO’s mission, projects, and services through its numerous regional and local chapters.

WIZO, the Women's International Zionist Organization, is Israel’s largest education and social welfare nonprofit, the backbone of civil society. With numerous branches and facilities across Israel, WIZO leads the charge for disadvantaged families, children, women, and the elderly, serving people in all phases of life and of every denomination from Jews to Christians, to Muslims. With over 100 years of experience, WIZO is rebuilding Israeli society, ensuring Israel remains strong and resilient in the aftermath of October 7th.

With WIZO, a brighter future for all of Israel is not just a hope but a reality. As the most pivotal organization in Israeli society, we are embedded in the fabric of social welfare and education services. Our innovative programs continually evolve to meet the changing needs of Israel, transforming lives, ensuring progress and support for generations to come.

With WIZO, Israel is never alone. We are a global Zionistic movement, made up of 30+ federations around the world and more than 100,000 passionate, altruistic Zionist women supporting and fundraising for Israeli projects and programs.

As a powerful voice for all Jewish women, in 1959 WIZO was recognized by the United Nations as a Non-Governmental Organization (NGO) and was the first Zionist organization granted consultative status on the Economic and Social Council (ECOSOC) and the United Nations Children’s Emergency Fund (UNICEF).

Key Responsibilities:

Data Base Administration

• Manage day-to-day operation of the Raisers Edge database including:
  • Processes donor gifts in Raisers Edge and produces revenue and events reports
  • Maintain and update constituent and event information in Raisers Edge
  • Ensure data accuracy, consistency, and completeness in Raiser Edge with meticulous attention to detail.
  • Generate donor acknowledgment letters and pledge reminders
  • Create and maintain donation pages
• Process weekly revenue reports maintaining a high level of accuracy and attention to detail
• Provide ongoing bookkeeping support
• Process daily receipts and make bank deposit
• Assist in compiling records and back-up for the annual audit.
• Analyze for system and process improvements
• Stay up to date on trends in database administration, Raiser’s Edge product updates, and industry standards

Operations and Events

• Assist in daily office operations including office organization and meeting set-up
• Support the planning and execution of all events including logistics, budget tracking, and communications
• Administer vendor invoices and payments
• Assist in coordinating and administering event logistics, including venue setup, catering, and technical requirements
• Attend WIZO events as needed in the tri-state area providing hands-on support to ensure smooth operations including setting up tables and chairs, purchasing refreshments, etc.

Operations and Events Continued

• Manage event registration processes, including creating event registration pages, as well as tracking RSVPs and attendee information
• Create event materials utilizing brand templates and administer event communication

Other

• Other tasks as directed by the Associate Director and NY Executive Director
• Report to the Associate Director
• This is a full-time, in-person position. Some nights and weekends will be required with advance notice

You are:

• Highly organized with meticulous attention to detail
• A great teammate who enjoys working with a diverse group of people
• A problem solver who is comfortable with an evolving and fast-paced environment

You have:

• Bachelor’s Degree
• At least 3 years of work experience, 2 years of bookkeeping or data entry experience preferred
• Capacity to effectively prioritize and manage multiple tasks simultaneously and meet deadlines consistently
• Experience working with Blackbaud Raiser’s Edge (or equivalent CRM or non-profit database)
• Proficiency in QuickBooks Online, Microsoft Excel, and Word
• Excellent oral and written communication skills, strong interpersonal skills
• Experience with accounts payable preferred
• Excellent attention to detail and accuracy
• Ability to be self-directed and work independently in a fast-paced work environment
• A collaborative, flexible, team-oriented, and positive work ethic
• Previous experience in event coordination or support is desirable.
• Willingness to be hands-on in the office and at events, setting up chairs and tables, bringing supplies, purchasing refreshments, etc.
• A passion for WIZO’s mission and the people of Israel

Benefits:

• 10 vacation days per calendar year, prorated
• PTO for Federal and major Jewish Holidays
• Health insurance with contribution paid by employee

Compensation:

$55,000 annually

To apply:

Send resume and cover letter to development@wizousa.org