Director of Finance and Operations - Yavapai College Foundation, Prescott AZ

Jeanne Welch

Hiring: Director of Finance, YC Foundation and JLLPAC

Salary $86,361.60 - $112,278.40 Annually

Location Prescott, AZ

Job Type Full Time

Job Number 2024-00139

Department YC Foundation

Opening Date 08/01/2024

Description of Position

Yavapai College Foundation, Director of Finance and Operations

Hiring Range: $86,361.60 - $112,278.40

The Director of Finance for the YC Foundation and Jim & Linda Lee Performing Arts Center (JLLPAC) prioritizes, schedules, oversees, and evaluates work development and administration of the budget. Plans, directs, evaluates, and oversees administration of the Yavapai College Foundation by performing the following duties personally or through subordinate supervisors. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws which means they might have direct and indirect reports.

RESPONSIBILITIES INCLUDE:

• Participation in interviewing, hiring, and training of employees, planning, assigning, directing work and evaluating performance when necessary.
• Plans, administers, controls the functions of general accounting, automated accounting, and other administrative systems such as fiscal services, grants, and contract accounting, accounts payable, accounts receivable, travel, cash management, investments, tax audits, capital financing, property accounting and control.
• Administers the overall financial management services and reporting, both internal and external for the foundation to include all records, recording of transactions, reporting and management of adequate controls for all funds.
• Coordinates the preparation of financial statements and Form 990 and management of all audits of foundation activities to include the preparation of required workpapers prior to and during audit field work, formulation of responses to audit findings and implementation of necessary corrective actions.
• Provides financial reporting for internal management, foundation board of directors, state and federal agencies and the public.
• Provides budget monitoring and reporting for all areas for the foundation.
• Provides financial services to the JLLPAC by paying artists and related fees, collecting related ticket sales revenues, grants and donations, and reporting on JLLPAC activity to the Yavapai College Director of Business Services/Controller.
• Responsible for fund integrity and proper fund management for all restricted funds to ensure compliance with donor stated intentions, written gift agreements, and foundation policies and procedures.
• Plans, implements, and administers a computerized financial system to provide improved financial information services to all the foundation's stakeholders.
• Serves as an institutional liaison for the foundation with individuals responsible for financial management at the other state community college foundations.
• May represent and act for the Foundation Executive Director in their absence. Addresses complaints and resolves problems.
• Serves on internal and external committees related to financial management and reporting. Develops, recommends, and interprets fiscal policies and procedures.
• Assists in the development of long-range financial planning.
• Coordinates with directors and managers responsible for budget, procurement, auxiliary and internal audit services.
• May have direct or indirect reports.
• Regular attendance is an essential job function as it demonstrates dependability towards the performance of job duties.

Minimum Expectations & Requirements

• Bachelor's degree in Accounting or related field.
• 3-5 years of experience in nonprofit or governmental organizations, including fund accounting.
• Knowledge of GAAP for Nonprofits and current FASB pronouncements.
• Experience in the preparation of financial statements.
• 3-5 years of proven leadership and management skills.
• Effective communication skills.

Preferred Skills & Abilities

• Higher education experience.
• MBA or CPA certification.
• Experience in preparation of Form 990, Return of Organization Exempt from Income Tax.
• Knowledge of current accounting and reporting requirements for non-profit organizations.
• Professional experience in a community college/higher education work environment.
• Experience in the management of auxiliary funds for a higher education institution.
• Experience with Blackbaud Financial Edge accounting software.
• Experience with for-profit accounting for a higher education performing arts venue.

Essential Functions

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

Agency Yavapai College

Address 1100 E. Sheldon Street
Prescott, Arizona, 86301

Website http://www.yc.edu/hr

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