Development Associate for Operations - National Gallery of Art

Sarah White 5

The incumbent works in the Development Office, which raises financial support from the private sector to advance the mission and top priorities of the National Gallery of Art. The incumbent manages records and processes all incoming gifts and donations; oversees receipt and acknowledgement process of all gifts; distributes financial reports and manages constituent and gift records; monitors and tracks pledge payments and schedules.

Duties:

As the Development Associate for Operations, you will:

• Manages daily entry of all incoming gifts and pledges. Record daily gifts, to include membership gifts, major gifts, grants, matching gifts, art gifts and planned gifts, in the development database according to the policies and procedures documented. Ensures the integrity of gift and membership information in the database and ensures that data is accurate and appropriate. Works closely with the Treasurer’s Office to ensure correct and consistent accounting of gifts. Responds promptly to all donor gift inquiries and requests for information.
• Sends daily, weekly, and monthly reports. Serves as liaison with Treasurer’s office, providing inter-office support and information. Produces custom gift and donor reports requested by senior Development staff and other offices. Manages updates to Raiser’s Edge gift and constituent records, including biographical information and address updates. Enters and updates donor information in Raiser’s Edge (the Gallery’s donor CRM system) and notifies key staff. Identifies and implements process improvements and maintains written procedures.
• Oversees timely acknowledgement letters (digital and hard copy) and treasurer’s acknowledgements/receipts for membership and annual giving. Oversees treasurer’s acknowledgements/receipts for major gifts and works with appropriate development staff to ensure personalized thank you letters and other appropriate stewardship efforts.

Qualifications:

Candidates must possess at least one year of specialized experience, equivalent in responsibility to the GS-07 level in the Federal service, maintaining a database of financial donations.

Applicants must describe their possession of each of these factors individually in a one to two page cover letter as a part of their application.

• Records Management – Ability to maintain, organize and ensure the integrity of digital records in a database.
• Financial Reporting – Knowledge of methods and techniques to analyze and report on financial data with high attention to detail, and ability to problem solve and implement process improvements based on findings.
• Communication – Skill in communicating effectively both orally and in writing with internal and external parties.

To Apply: