How to track both companies and employees when the company's send their matching gift through a 3rd party?

Lauren Schmaltz

I'm guessing others have encountered this since it seems to have become fairly commonplace: every month we receive a check from various organizations (Good Done Great, Benevity Community Impact Fund, etc) who handle different companies employee matching gifts programs, take care of the tax deduction receipts for those companies and then send us a lump sum check of all that was raised from participating companies (and their employees) for that time period.


Right now I have set it up so that we receive the lump sum payment as a JE into an account setup for the organization who makes the disbursement and then I have issued soft credits to the companies who actually use that organization for their employee matching gifts programs, but it is causing me to miss out on capturing data about the employees themselves.


For example, Jane Doe chooses to have $5 per paycheck deducted from her pay and her Company Y takes that donation, matches it 1:1, and sends the money to Good Done Great.  Good Done Great sends me a check for the $10 less administrative fees.  The money came from Good Done Great, not Company Y; BUT Company Y didn't donate $10, they only donated $5 and Jane Doe donated $5.  So, should I split the JE of $10 from Good Done Great so that both Company Y and Jane Doe each receive a soft credit of $5?


Anyone else encountered this and knows what to do?

Erin Sheehan

We process these gifts as-- the Company making the match with a soft credit to the actual Donor (the person we have a relationship with) making the gift to be matched. I usually note that it is through Benevity or Good Done Great, etc. So for example. Jane Doe makes a $1,000 gift to us, her company, XYZ Corp. matches it through Benevity and we receive an email with link to online gift detail.


I enter the gift into the XYZ corp account for $1,000 and mark it in the area with a soft credit to Jane Doe. I go to notes in the journal entry and note it is through Benevity. Usually, we have already received the initial donation from Jane Doe but if it is linked, I then process it in a journal entry for her original gift.


Not perfect but how we have worked it out. You should be able to mark it as a match if you don't want to soft credit it.
https://community.blackbaud.com/blogs/10/2916


(Please note-I am not clear on how to handle the management and administrative fees of these companies to date. We have made a practice of entering the gift amount the donor intended)