Consent part in event registration template

Jayne OLeary

Hello

I have now seen the new consent part that can be included into the event registration templates (thankfully is not required). I would like more information on the best practice for its use.

1. Can you tell me that once created and the user fills out the form, what happens then?
2. We do NOT have our constituents log in. We use our online community for a small group such as an alumni reunion planning committee only and not the greater alumni constituency base. Will our users need to fill out the consent form everytime they register for an event because we do not have them in as provisional users (or whatever)?
3. If so, can it be in some form of a disclaimer at the bottom of every form instead of a part?
4. Is there a law governing this? Do you (BBNC) give us generic language to include on the FTI for the consent form part?
5. or is their suggested language?
6. If not we'll undoubtedly need to have our legal department review that. Is there a deadline before this becomes a requirement? 

Thanks, Jayne

Pallavi Paranjape

Hi Jayne,

You can use the consent part if you have a need to capture communication consent on any of your transactional forms including Event Registration. It does not require a log in from your constituents. When the transaction is processed in the relevant BBNC plugin, the consent information provided by the registrant will be recorded in the Consent section of their constituent record in the form on consent records - one record for every channel/category included on the Communication Consent part. You are not required to include the communication consent part on any transactional form.

 
The Communication Consent functionality has been added to make it easier for organizations to comply with General Data Protection Regulation (GDPR) soon to be in effect in the European Union (EU). To learn more about GDPR and plan your strategy around the need to collect consent we recommend that you review the information on Blackbaud’s GDPR hub. Considering that you are US based University, you should definitely check in your legal department to determine whether you need to consider GDPR while planning communications with your constituents.

 
Hope this helps.
Pallavi

 

Jayne O'Leary:

Hello

I have now seen the new consent part that can be included into the event registration templates (thankfully is not required). I would like more information on the best practice for its use.

1. Can you tell me that once created and the user fills out the form, what happens then?
2. We do NOT have our constituents log in. We use our online community for a small group such as an alumni reunion planning committee only and not the greater alumni constituency base. Will our users need to fill out the consent form everytime they register for an event because we do not have them in as provisional users (or whatever)?
3. If so, can it be in some form of a disclaimer at the bottom of every form instead of a part?
4. Is there a law governing this? Do you (BBNC) give us generic language to include on the FTI for the consent form part?
5. or is their suggested language?
6. If not we'll undoubtedly need to have our legal department review that. Is there a deadline before this becomes a requirement? 

Thanks, Jayne

 

 

Jayne OLeary

Hi Pallavi


Thank you for this answer, this will help us as we determine the best practice for our needs. We do not have a very strong presence in the EU and have connected with the marketing team of our university to review how they plan to manage the upcoming GDPR. I will follow-up with legal to verify our situation.

Pallavi Paranjape:
Hi Jayne,

You can use the consent part if you have a need to capture communication consent on any of your transactional forms including Event Registration. It does not require a log in from your constituents. When the transaction is processed in the relevant BBNC plugin, the consent information provided by the registrant will be recorded in the Consent section of their constituent record in the form on consent records - one record for every channel/category included on the Communication Consent part. You are not required to include the communication consent part on any transactional form.

 
The Communication Consent functionality has been added to make it easier for organizations to comply with General Data Protection Regulation (GDPR) soon to be in effect in the European Union (EU). To learn more about GDPR and plan your strategy around the need to collect consent we recommend that you review the information on Blackbaud’s GDPR hub. Considering that you are US based University, you should definitely check in your legal department to determine whether you need to consider GDPR while planning communications with your constituents.

 
Hope this helps.
Pallavi

Jayne O'Leary:

Hello

I have now seen the new consent part that can be included into the event registration templates (thankfully is not required). I would like more information on the best practice for its use.

1. Can you tell me that once created and the user fills out the form, what happens then?
2. We do NOT have our constituents log in. We use our online community for a small group such as an alumni reunion planning committee only and not the greater alumni constituency base. Will our users need to fill out the consent form everytime they register for an event because we do not have them in as provisional users (or whatever)?
3. If so, can it be in some form of a disclaimer at the bottom of every form instead of a part?
4. Is there a law governing this? Do you (BBNC) give us generic language to include on the FTI for the consent form part?
5. or is their suggested language?
6. If not we'll undoubtedly need to have our legal department review that. Is there a deadline before this becomes a requirement? 

Thanks, Jayne