Accounting for Recurring Gifts

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Nichole Spates
Nichole Spates
Ninth Anniversary 10 Comments Photogenic Facilitator Level 1
in Blackbaud Raiser's Edge NXT®: General Discussion
Hello all!

We're just starting the process of using RE to accept recurring gifts.  My main contact in our accounting office is unsure about how she she log these gifts.  They aren't the same as pledges, at least not how I bring them in to the Raiser's Edge.  She is considering them pledges but then if she books them that way, our respective oustanding pledge numbers will not match.


Our accounting office uses Quickbooks.  I've done some research but haven't really come up with an answer.  Ideas and suggestions are welcome!

Nichole
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  • JoAnn Strommen
    JoAnn Strommen Community All-Star
    Ancient Membership 2,500 Likes 2500 Comments Photogenic
    Ditto what Josh posted.  Not posted as a pledge for exactly the reasons listed.  We are integrated with FE.  Recurring gift gift type does not post to FE, pledges do get posted creating accounts receivable.  Gift type Recurring Gift - pay cash in RE is handled just like a new cash gift in FE. 
  • Heather MacKenzie
    Heather MacKenzie
    Tenth Anniversary 1,000 Likes 1000 Comments Photogenic
    Ditto times 2.  Your accounting staff should treat them as if they were cash gifts only, and just record them when they arrive.
  • Nichole Spates
    Nichole Spates
    Ninth Anniversary 10 Comments Photogenic Facilitator Level 1
    Thanks all, this is what I had thought too, a gift isn't a gift until it's hit the bank, and a recurring gift and a pledge are two different animals. The accountants like paper documentation, so that might be part of their hesitation.  I can print a batch or credit card report of course, but there just isn't the usual paper trail associated with a gift. It's all new.  We'll get it sorted out and I appreciate everyone's input!

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