Event Registrations with Donations

Kelsey Donaldson:
We are setting up an event registration, a golf tournament with proceeds benefiting athletics, in NetCommunity. A portion of the fee is a donation and the remainder will be an event expense. NetCommunity only allows you to select one fund for the registration and requires you to manually edit the batch to separate the fee into two separate GL codes. Further discussion to take place with our business department to discuss revenue and expense separation. How do other organizations handle event registrations as mentioned above and avoid manual process? Is there any advice for other best practices regarding this?

We don't use NetCommunity but do use the event module and Online Express. We create a fund for the event with proper GLs on the accounting side. I assume by "event expenses" you mean benefits to the donor for the gift (i.e. golf, lunch, shirt, etc). These are tracked under benefits button on the gift. Keep in mind that as you set up the event in RE, if you put in the benefit (event expenses) into each price tier, it will auto populate the gift. When all is entered, the total registration cost given is in the gift amount field with a receipt amount being that registration amount amount less expenses (i.e. donation portion). All goes into the event fund and total profits are then transferred by accounting at the end of the event to the fund receiving benefit. On the development side we primarily care that they paid and attended the event at ____ level.