Gift Entry for Car Donation

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Amanda Mansour
Amanda Mansour ✭
Sixth Anniversary First Reply
in Blackbaud Raiser's Edge NXT®: General Discussion
Our organization receives donations of cars with some frequency. Some cars we keep, some cars are sold. In the past, our organization has recorded the money we receive from cars2charities as the donation, with soft credit to the donor of the car. And while we issued in-kind tax letters for all donations, we did not input them into the database if they weren't sold.


My CDO and I are both new to the organization, and agree that we need to be inputting these donations differently. I am looking to establish a rule for gift entry and am debating the benefits of inputting the car donation as a gift of stock/property (since that would allow me to record sale price) vs. in-kind donation (since I don't always know if it will be sold or not). I would love "best practice" advice as it relates to donations of cars.


Thank you!

 
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  • Crystal Bruce
    Crystal Bruce admin
    Tenth Anniversary Facilitator 4 Name Dropper Photogenic
    Discussion moved to Raiser's Edge forums. Thanks!
  • Rachel Cavalier
    Rachel Cavalier ✭
    Seventh Anniversary Facilitator 3 Name Dropper Photogenic
    We put all of these kinds of donations in as Gift-in-Kind - but then we also tend not to receive a donation object that would potentially be sold later on. 


    If the car is sold, you could delete the Gift-in-Kind gift and replace with the gift for the proceeds perhaps?
  • John Heizer
    John Heizer ✭
    Ancient Membership Facilitator 3 Photogenic
    A donated thing (or act) of value that is used as part of your mission is a gift in-kind.  A donated thing you receive to be sold later and the cash used for your mission is handled in RE as Stock/Property.  You enter the value of the item on the date you receive it (this is the donor's value for tax purposes). You can sell the item immediately or later. During that time it's value may change (particularly with stocks). RE let's you track that change in value and any fees associated with its sale. RE is good about giving the proper credit to the donor (the value of the item) and the cash you deposit (selling price and associated fees).
  • Kim Berry 2
    Kim Berry 2 ✭
    Fifth Anniversary Name Dropper Photogenic First Reply

    @John Heizer following up on this post from Nov 19. We received property (a house) that we are NOT selling. So your advice is to process as a gift in kind?

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