Constituent Void Cheques - Hard Copies

We are moving towards the scan and attach to record method. We are looking into software that would automatically allow for the check scans (directly to our bank) and bridge to Blackbaud. But today we will hold onto a copy of the check for three years per the record retention requirement (we actually hold our paper records for seven years, but that is because we follow GAAP). When we are done with the check and paper copies, they are shred and destroyed.


"How Long to Keep Records? All records should be kept by a nonprofit organization until the statute of limitations is up. This means that any documents needed for federal tax purposes should be kept safely until the tax year has long past, treating three years as a good rule of thumb for document retention."

Agreed, JoAnn Strommen‍!

You are most welcome!