Accounting + Development Reports

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Katherine Solomon
Katherine Solomon
Seventh Anniversary Photogenic Name Dropper First Comment
in Blackbaud Raiser's Edge NXT®: General Discussion
Hi,

I was curious to see what reports you all send your accounting department out of Raiser's Edge? Also, how often do you send them? We are using Daxko for accounting, not Financial Edge.

Right now I am sending a custom export (for checks + cash) along with the GL post report and they get them on a daily basis. This seems to be confusing for our accounting department, we had major issues at the end of last year that I would like to avoid. I believe this process is clearly not working and wanted to see if you any had any insights?


Thank you,

Kate
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  • Sarah Krenicki
    Sarah Krenicki
    Seventh Anniversary 10 Comments Name Dropper Photogenic
    This is a good question! I'd love to hear what others do. For us, I send batch reports daily, then monthly I send a gift detail report of the gifts for that month, by Campaign. Sometimes I also provide additional reports as requested, such as when they are working on the 990, in which case they need numbers on board giving, stock gifts, etc.  
  • Don Irwin
    Don Irwin
    Seventh Anniversary 10 Comments Photogenic 5 Likes
    Hi Kate,


    I send batch reports daily or whenever we enter gifts, and our accounting department tracks batch number and fund ID. They basically just want to know what fund the money goes to, and then they track batch number to facilitate reconciling at the end of the month and year. Then every month I send a gift detail report, which they use to reconcile based on gift amount, date, fund ID, and batch number.


    I also send a few pledge reports to show open pledges and pledge payments. I think they keep a close eye on pledges.


    Don
  • La Donna Borth
    La Donna Borth
    Tenth Anniversary 100 Comments 100 Likes Photogenic
    Weekly, sometimes more frequently, we provide cash receipts journals for each batch summary and detail (we have multiple locations and we deposit on different schedules). Finance enters the deposit amounts into a holding account on general ledger.

    Monthly, I provide a spreadsheet of our bbms processed gifts with subtotals that match the disbursement dates for the previous month

    Monthly, I provide a spreadsheet of all the other gifts with subtotals by batch for the previous month. When the spreadsheet by batch matches the holding account, the spreadsheet is used to apply the money to the correct funds on the general ledger. 

    Annually, I provide a list of gifts $20,000 and above to Finance for their end of year audit.



     

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