Entering pledges for event registrations

Hello Lisa,


​Our org. will book pledges along with event registrations for our corporate sponsors and table sponsors. We will also book pledges for engaged major donors who are working with one of our MGOs and want to pledge an amount for an upcoming event with the promise to pay at or post event.


​For regular event registrations, I think it depends on how you are gaining your guests for an event. Are you working through table hosts or committees to help bring guests to your event? If so, they may have someone who cannot come but will pledge an amount and send the $ in at the event with the host to add to their table's total amount raised - I would book that probably.

​If you are doing online registration I would not offer a pledge as an option but rather say if they cannot attend the event but would like to make a donation direct them to your online giving page.

​If you are mailing out invites you could include a giving card, allow them to mark that they want to pledge an amount follow up with a phone call to confirm and then get something in writing via email before you book the pledge into RE.


Good luck!

​Nancy Slyter



 

Hi,

We typically do not waive event registration fees unless it is a person who is strongly affiliated or connected with us. I woudl not book a pledge for event fees.

​One thing you could do is invoice the person prior to the event and ask for the fees to be paid by a certain cutoff date.

So allow them to sign up but with the knowledge they will pay - or be charged on event day.


​Glad I could help!

Hi - we don't have the event module and we are still trying to find a registration/check in/check out vendor that makes sense for us. We do enter pledges because it's all about the numbers and the name of the seat guest(s). When the actual money comes it, I usually delete the pledge and reenter the seat guests (that's usually the only thing that needs to be carried over). That way, if the payment doesn't come in until after our event, I still have all the seating information and lists of sponsors available for check in and printing. That said, except for a few miscellaneous tickets, we only do it for tables reserved by organizations or individuals from whom we're SURE the payment will come (Trustees, vendors, long-time donors). It's a convenience for them and an accurate count for me. We also do something similar for art for our auction at the event so that we can have labels ready to go when/if the piece does arrive. Better that than writing them up by hand!