How do you record cash from 3rd party?

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Catherine Han
Catherine Han ✭
Ancient Membership Facilitator 2 Name Dropper
in Blackbaud Raiser's Edge NXT®: General Discussion
1) We sometimes receive cash donation from 3rd party. The money is collected from people without donor name. We enter in company's file, and indicate collection in gift attribute. I want to know how do you enter in Raiser's Edge.


2) Foundation/United Way raise fund through their campaigns. After campaigns finish, they cut cheques to us (most of time we don't receive donor's detail information). We enter fund in foundation/United Way, and indicate collection in gift attribute.


How do you enter this type of money? Ideas?


Catherine


 
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Comments

  • JoAnn Strommen
    JoAnn Strommen ✭✭✭✭✭
    Ancient Membership Facilitator 4 Name Dropper Photogenic
    For your 2 scenarios we essentially do as you do.  Unless they are acting as your legal agent, the 3rd party becomes the donor. If original party is known we would note that.

    Same with UW. The individual gave $ to UW and should have received receipt from them. We don't usually get donor detail from our UW either. For users that do, I believe some then SC the individual.
  • Catherine Han
    Catherine Han ✭
    Ancient Membership Facilitator 2 Name Dropper
    Thanks JoAnn.


    What do you mean for "Unless they are acting as your legal agent, the 3rd party becomes the donor"?
  • Melissa S Graves
    Melissa S Graves ✭
    Ninth Anniversary Facilitator 3 Photogenic
    Did you search past postings before asking? This kind of thing is asked so frequently I am sure you will find lots of past discussions.
  • JoAnn Strommen
    JoAnn Strommen ✭✭✭✭✭
    Ancient Membership Facilitator 4 Name Dropper Photogenic

    Legal agents are not something I have experience with but have heard/read about - where another party has a formal agreement to collect/do business on behalf of your org. They are collecting for you and legal donor for you is still considered the individual who gave $ to them.

    One who agrees and is authorized to act on behalf of another, a principal, to legally bind an individual in particular business transactions with third parties pursuant to an agency relationship.

    In most cases the 3rd party is the legal donor - one who has control over the money.


    Maybe another user can share when the situation has applied for them.

  • Catherine Han
    Catherine Han ✭
    Ancient Membership Facilitator 2 Name Dropper
    Yes, I am still searching for it. Thank s JoAnn and Melissa.
  • Melissa S Graves
    Melissa S Graves ✭
    Ninth Anniversary Facilitator 3 Photogenic
    A legal agent is something that you would only "rarely" do. It is extreme cases where you maybe have a fundraiser/board member in another state or country who you want to authorize to cash checks in their own account and transfer money to you a secure way. It is also what you do when you hire some for-profit fundraising agencies or solicitation companies - giving them the right to cash the money and send you the proceeds while still keeping the integrity of the "gift" to you. Should still be rare and something you do not do lightly.
  • Linda Burns 2
    Linda Burns 2 ✭
    Tenth Anniversary Facilitator 1 Photogenic
    1) For an example, we have a company that gives out product for a donation to our hospital. We record that as a cash gift from the company. However, if a number of gifts are contributing to the total brought in from that 'event' we enter a pledge in the company record, and pay-cash the gifts toward that pledge. Say someone contributes a much larger amount than the product is worth, and they request a charitable receipt, as long as the name and address of that donor is passed along, we record that gift as a cash gift in the donor's record, and we pay-cash to the pledge in the company record. For the general donations amount, that would be a cash gift in the company record pay-cashed to the pledge in the same record.


    2) United Way, we enter as a cash gift in the UW record - we don't receive the names of the donors. For companies that do payroll deduction for us, we enter the pledge in the company, and pay-cash the individuals gifts from their records to the pledge in the company record. Soft-crediting the individual gifts to the company would be another option, but we like the one pledge gift in the company record and you can see who contributed on the instalments tab.

    Linda
  • Catherine Han
    Catherine Han ✭
    Ancient Membership Facilitator 2 Name Dropper
    When you enter total amount in company's file, do you record the total amount in somewhere as "collection" or "donation". If you record the information, do you consider it as donation or collection?
  • Linda Burns 2
    Linda Burns 2 ✭
    Tenth Anniversary Facilitator 1 Photogenic
    We don't differentiate between "collection" and "donation". 

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