Lockbox Donation Processing

We use lockbox for virtually all of our direct mail solicitations (all other donations are still directed to our main address). I'm not sure exactly what you're looking for, but here are some salient points:


1.) We have a gift batch template for lockbox gifts. The most important feature of this template is it sets the gift subtype to "Lockbox," which helps us differentiate the source of the gift insofar as accounting and reconciliation goes.

2.) For us, we typically do not see the actual post mark date for these gifts because envelopes are not included with the material delivered to us by the bank (we only ask for the actual DM donation slip so we can see constituent ID, appeal ID, and package ID). Because of this, gift date is always the same as the GL post date. 


Um, I guess that's about it honestly. Lockbox mostly makes life easier for your accounting office. Gift entry still more or less happens the same as it would otherwise, with the exception that our DM gifts are all conveniently bundled together, which makes gift entry super quick. Nothing like speeding through a lockbox batch, only having to enter constituent ID, amount, letter code (if you use lots of different letter types for different appeals), appeal and package. You can make all other fields invisible on your batch, including gift date and GL post date because you can set that up as default values when you initially set the batch up.