Gift/Non-Gift tracking in RE

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Gloria Sulkowski
Gloria Sulkowski ✭
Ancient Membership Facilitator 1 Photogenic
in Blackbaud Raiser's Edge NXT®: General Discussion
We have a lot events where a portion of the fee is considered non-gift (fair makket value).  When I post these in batch, I just post the gift portion of the amount.  I then have a spreadsheet I send with the posted batch to our accountant who enters this information into Financial Edge.  What practice do any of you use?  I really would like some how to capture both gift and non-gift in RE.  When I send an acknowledgement letter I state what is gift and what is non-gift. 

Thanks for any help you can give me on this.
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  • JoAnn Strommen
    JoAnn Strommen ✭✭✭✭✭
    Ancient Membership Facilitator 4 Name Dropper Photogenic
    We enter the gift amount and utilize the benefit function in RE to account for the non-gift $.  This leaves a receipt amount for the difference. We are integrated with FE.This is just posted to FE like any other batch.


    We do not have the event module so do not know what options that may offer.


     
  • Jonathan Meester
    Jonathan Meester ✭
    Tenth Anniversary Photogenic First Reply
    Hi Gloria,


    We use benefits (either on the appeal or the event module) to allow the system to calculate out the difference between Gift/Non-Gift. For example, if a donor makes a donation of $100 and $50 is non-gift, then the gift will have $100 in the Gift Amount Field, $50 in the Receipt Amount field and if you click on the benefits it will show that the donor received 2 dinners valued at $25 each totaling $50. Of course, this depends on knowing the FMV before gift entry and that it is setup correctly.


    Then when we receipt, we state that the donor gave us $100 and received 2 dinners with an estimated FMV of $50.


    Jonathan Meester

    Systems Analyst

    OSF Healthcare Foundation
  • Gloria Sulkowski
    Gloria Sulkowski ✭
    Ancient Membership Facilitator 1 Photogenic

    JoAnn Strommen:

    We enter the gift amount and utilize the benefit function in RE to account for the non-gift $.  This leaves a receipt amount for the difference. We are integrated with FE.This is just posted to FE like any other batch.


    We do not have the event module so do not know what options that may offer.


     

    Thank you!   I will look into this.
  • Gloria Sulkowski
    Gloria Sulkowski ✭
    Ancient Membership Facilitator 1 Photogenic

    Jonathan Meester:

    Hi Gloria,


    We use benefits (either on the appeal or the event module) to allow the system to calculate out the difference between Gift/Non-Gift. For example, if a donor makes a donation of $100 and $50 is non-gift, then the gift will have $100 in the Gift Amount Field, $50 in the Receipt Amount field and if you click on the benefits it will show that the donor received 2 dinners valued at $25 each totaling $50. Of course, this depends on knowing the FMV before gift entry and that it is setup correctly.


    Then when we receipt, we state that the donor gave us $100 and received 2 dinners with an estimated FMV of $50.


    Jonathan Meester

    Systems Analyst

    OSF Healthcare Foundation

    I'm going to look into using benefits, we don't have the event module.  Thanks!
  • susan snyder
    susan snyder ✭
    Ninth Anniversary Facilitator 1 Photogenic
    We enter the full amount in the gift amount and use the receipt amount field for the deductible amount. 
  • Marc Seleman
    Marc Seleman ✭
    Ninth Anniversary Facilitator 2 Photogenic
    Best practices would be to enter the full value of the money recevied as the gift amount on the constiuent record.  This will then post in full to FE.  That way your gift reports tie to the accounting.  Utilize the added functionality in RE to designate how much is deductible vs. non-deductible.  Avoid external spreadsheets whenever possible.

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