Communications and Development Administrative Assistant - Houston, TX (on-site)

Uriel Olguin

Want to help feed Houston’s hungriest children? If so, come join our team! Kids’ Meals Houston’s premiere childhood hunger relief organization is seeking an Administrative Assistant to support our Communications and Development team. We are a unique not-for-profit organization with a mission to end childhood hunger in Houston by delivering free healthy meals, year-round to the doorsteps of Houston’s hungriest preschool-aged children and through collaboration provide their families with resources to end the cycle of poverty.

Qualified candidates can apply by emailing resumes to HR@kidsmealsinc.org or complete an online application via this link Careers - Kids Meals Inc.

Main Responsibilities include but are not limited to:

ESSENTIAL FUNCTIONS:

• Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for Kids’ Meals executives.
• Arranges travel and accommodation.
• Schedule and attend meetings on behalf of the Dev/Comm team, taking notes and recording minutes.
• Receive incoming communication or memos on behalf of leadership, review contents, determine importance, and summarize and/or distributes contents to appropriate staff.
• Manage the Dev/Comm leadership’s calendars including making appointments and meetings and prioritizing the most sensitive matters.
• Coordinate and prioritize projects for the team.
• Conduct research and gather information for various projects and initiatives.
• Handle confidential and sensitive information with discretion.
• Prepare, edit and maintain communications, presentations, client decks and other documents.
• Create and maintain filing systems for each leader and ensure easy retrieval of data.
• Provide support for all Dev/Com functions, which may include nights and weekends.
• Research vendors, request multiple quotes and place orders for various merchandise and printing projects.
• Assist with merchandise sales in the welcome center and at events.
• Other duties as assigned.

COMPETENCIES:

• Enthusiasm, kindness, patience, and a genuine enjoyment of people.
• Proactive, self-starter with initiative and independent judgment.
• Ability to effectively communicate both oral, written and presenting to a wide variety of audiences at all levels of the organization and external stakeholders.
• Ability to interact seamlessly and professionally with all stakeholders including employees, volunteers, vendors, and board members.
• Able to work both independently and in cross-functional teams and solve problems creatively.
• Ability to work on multiple tasks, manage competing priorities and meet deadlines.
• Outstanding organizational & time management skills.
• Adaptability, flexibility, and ability to see change as an opportunity rather than an obstacle.

KIDS’ MEALS CORE VALUES:

At Kids’ Meals we feel strongly that our Core Values are an integral part of our mission and of an individual’s personal ethics or ideals that ultimately guide them when making decisions, leading/empowering others, building internal and external relationships, effectively communicating, and solving problems. Therefore, they are an integral part of our Company’s job descriptions, essential functions and core competencies. Our Core Values are:

• We strive to succeed. We strive to be the best in everything we do. We lead by example, take on big challenges, continue learning and never stop growing.
• We include everyone. We celebrate and pursue diversity because everyone is needed in the fight against childhood hunger. Ideas, experiences, and stories from people different from us make us better. Together, we can achieve something bigger than we can alone.
• We do the right thing. It matters how we play the game. We act with integrity, even when no one is watching and take accountability for all our actions.
• We deliver hope and find the joy. We do our best work when we do it with a strong sense of purpose and compassion for a better world for our children. Every day we deliver hope disguised as a meal. We believe we can find joy even in the hardest challenges or the smallest tasks.
• We watch out for each other. We are uncompromising in our commitment to the safety and well-being of everyone and make safety a priority in all decisions. Safety always because people come first.

REQUIRED EDUCATION AND EXPERIENCE:

The ideal candidate for this position will possess the following:

• High School diploma, or equivalent, required.
• 3+ years’ experience in similar role.
• Non-profit organization experience strongly preferred.
• Extensive knowledge in Microsoft Office Suite: Word, Excel, Outlook, PowerPoint.
• Some experience in event planning and execution.
• Highly prefer experience with databases such as Blackbaud, CRM or related platforms.

Communications and Development Admin Asst_Job Posting.docx