Grants Finance Manager - New York, NY (Remote)

Lawrence Rush

Unit: Grants

Department: Finance and Compliance

Reports to: Senior Director Grants and Compliance Management

Classifications: Exempt, F.T. (Professional)

Role Description
The Grants Finance Manager is responsible for leading and coordinating all phases of public and private grants from preparation of grant proposals to registration to close-out of the grants.

The Grants Finance Manager will compile and organize public and private grants and grant-specific reference materials and ensure internal teams are aware of the respective grant requirements and can access these documents.

The position is also responsible for developing and maintaining systems to track reporting requirements including budgets, modifications, vouchers, external financial reports, administrative compliance requirement and ensure preparation and timely submission of these documents to funders.

Job Responsibilities

1. Coordination and preparation of financial documents related to public and private grants including budgets, budget modification, invoices, required grant reports and ad hoc reports requested by funders. Ensure submission of these documents by the respective funder due dates.

2. Manage the development of public grant proposals and applications, including development of proposal budgets and coordination with the Programs and Compliance teams to ensure all required documents (programmatic and administrative) are completed, compiled, and submitted in accordance with funders guidance by the due date.

3. Coordinate with Institutional Giving team on private grant revenue and cash flow projections

4. Manage system for recording and tracking active grants, prospect/proposals reporting schedules, proposals, awards and required reporting.

5. Develop and maintain a library of reference documentation, including such information as grantor requirements and forms and reference literature.

6. Lead quarterly kick-off meetings for all new grants and quarterly portfolio reviews of existing grants (budget vs actual) focused on ensuring spending is on target, in alignment with approved budget and to develop a course correction plan as needed (e.g. mod, reclasses, etc.)

7. Monitor and analyze grant (public and private) expenses and spending rates monthly. Ensure expenses (PS and OTPS) are allowable under the grant as well as ensure the appropriate PS and Overhead allocations align with the approved budget.

8. Respond to funder requests and do so in a timely manner. Establish and maintain strong relationships with funders as well as internal teams.

9. Support Sr. Director of Compliance and Grants Management to ensure HMI is in compliance with all government grant requirements.

10. Work closely with the Programs team, including the Chief Program Officer, in the development of the annual program budget.

11. Reconcile the annual program budget projections with the organizational annual budget, make adjustments to the organizational budget as needed during the reforecast process and continue to keep the program budget projections current in preparation for the subsequent annual budgeting process monitor actual revenue against projected revenue for each program.

12. Become familiar with and ensure compliance with federal, state and city rules and regulations.

Administrative Duties

1. Support Senior Director of Grants and Compliance Management as needed.

2. Participate in weekly meetings with Finance

3. Grant Management: Support with monitoring the meeting of all contractual requirements to meet compliance standards.

4. Grant Management: Support the Senior Director and Chief Program Officer with any grant reporting needs as needed.

Other duties as assigned by supervisor.

Knowledge, Skills and Abilities Required:

• Bachelors Degree, Masters Preferred
• Non-Profit Grant management experience; 2 years
• Finance experience – 4 years
• At least five years experience with diverse population including knowledge of lesbian, gay, bisexual transgender and questioning youth from various cultures and backgrounds.
• Ability to exercise independent judgment when appropriate; strong decision-making skills.
• Strong oral and written communication skills.
• Excellent verbal and written communication skills
• Computer Skills: Strong with proficiency in Zoom, Microsoft Word, Excel, PowerPoint and Outlook, Financial systems, Spreadsheets
  

Working Conditions:

1. Remote
2. Visits to office at 2 Astor Place, NYC
3. Work schedule: Monday-Friday - 9am-5pm

Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

GRANTS_FINANCE_MANAGER__final.64f7642a86267.pdf

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