Finance Assistant

Human Resources 7

Salary Range: $45,000.00 To 55,000.00 Hourly

POSITION OBJECTIVE:

The Finance Assistant/Associate plays a key role in the processing, maintenance, and reporting associated with the museum's financial records and serves as a finance ambassador throughout the museum.

This position reports to the Controller and works closely with all other staff in the Finance Department. The Finance Assistant/Associate has daily interaction with other museum staff members and with museum vendors, as well as regular interaction with other museum partners.

ESSENTIAL FUNCTIONS:

• Analyze and report daily an overview of the museum’s operating account activity.
• Manage and maintain cash for entire institution, including petty cash reconciliation and occasional trips to banking institution.
• Process all cash and check deposits and deliver either electronically or physically to banking institution on behalf of the Phillips.
• Responsible for the monthly review and entry of corporate credit card reconciliations.
• Responsible for the entry and maintenance of multiple cash and credit card sales ledgers.
• Process all Accounts Payable activity and manage all A/P Payments.
• Complete various related multiple month-end reconciliations and journal entries.
• Train staff members on expenditure best practices and institutional finance expectations.
• Process all requests for Accounts Receivable activity and manage all AR payments.
• Assist in the preparation of grant and other funding reports.
• Assist with annual audit preparation.
• Maintain Finance files and records.
• Assist with logistics and documentation of various Board subcommittee meetings.
• Provide general Finance Office assistance as required.
• Perform other duties as assigned.

QUALIFICATIONS:

• Superior analytical skills and an outstanding attention to detail.
• Ability to manage various and sometimes competing demands on time.
• Ability to work independently and as part of a team.
• Excellent customer service skills.
• Outstanding verbal and written communication skills.
• Proven experience with cash management.
• Preference given to experience in accounting in a not-for-profit environment.
• Preference given to candidates with Blackbaud Financial Edge and Altru experience.
• Preference given to hands-on experience with month-end and year-end closing processes.
• Proficiency in Excel and Word.

The Phillips Collection is an equal opportunity employer and administers all employment decisions and personnel actions without regard to race, color, religion, creed, sex, sexual orientation, pregnancy, childbirth or related medical conditions, national origin, age, physical or mental disability, genetic disposition or carrier status, marital status, veteran status, personal appearance, gender identity or expression, family responsibilities, matriculation, political affiliation, or any other category protected under applicable federal, state, or local law.

Please include a cover letter with your application. The closing date for this position is July 24, 2023.