Recording adjustments to RE gifts

Stephanie Muth

Trying to sort out best practices and get a feel from other organizations: When do you enter and post adjustments to gifts already entered into RE? Throughout the month? End of the month? While entering the standard, monthly activity? After? We use both RE and FE.

Austen Brown

We record a gift adjustment when the information is provided to due so (i.e. a refund is processed, a check bounces, we realize we recorded the gift under the wrong appeal, etc.).  If the adjustment changes how finance counts the gift (i.e. gift amount, fund, gift sub-type, etc.) then we post the adjustment immediately to the GL and provide finance with the documentation to support the adjustment. If the adjustment changes the appeal or another area of detail that finance does not bother with, we do not post the adjustment to the GL.