Batches and Deposits

Susan Hubbell

I am hoping to get a bit more insight into Gift Batches and deposits.  Our Foundation at this time creates a batch, which the user utilizes for the entire month, and sends over weekly deposits to our Business Services department on campus.  I feel we should do a gift batch, post it and it should balance to a deposit. I would like to know how others enter Gift Batches and hopefully also utilize the deposit ticket.  We don't have Financial Edge. We have Abila Fund Accounting software.  I am looking to export the Gift batch as a deposit into our accounting software.  Does anyone have experience with this type of issue?


Thank you for any help you may be able to offer.

John Heizer

First let me see if I'm understanding this correctly, it could be a month before a donation actually shows on a donor's record in RE because it's sitting in a batch that only gets committed once a month?

shani traum

Our batches are committed weekly or more often.


Checks are sent over to our Fiscal Services Department once the batch is committed along with the Deposit Ticket that RE provides when you commit the batch.


At the end of the month, RE is balanced against the GL, with our copies of the deposit tickets serving as 1st line backup when there's a balance issue.(More digging ensues if needed)


Does that help?

Petra Hall

Our batches in RE match our deposits. It makes things much easier to report on, at monthly reconciliation.


Yes, this can mean several RE batches daily, but batches are also committed daily which keeps our reporting up to date.

Susan Hubbell

Thank you so much for all of your input.  This is exactly how I thought batches should be done.  Right now things are being batched monthly with no deposit slips attached so nothing in our GL system matches with the batches.  Our new fiscal year starts July 1st and we will be committing our batches at the very least weekly.


Thank you all again for your help,


Susan