Event forms or sign up form OH MY!

Marny Hackley

I thought I had a good idea to use an event form for our Board to have a "easy to use" form to use to fill out who they would like to invite to an event and then I would have all the constituent information in our database under the event name Board Invitation Guest List for sending invitations and another event record later for the actual event registrations. The ONE sign up form is very limiting. Once I had a nice form ready to go I realized the invitee would get a confirmation thank you email unless I didn't include the email field which totally defeats the purpose of collecting invitee information. We usually send a paper invitation first and then email reminders. There is no way to turn off the Thank You notification if the email field is there and I don't want the potential guest to get a notification for the Board Invitation Guest List non-event. We are going to send instructions to the Board to put an X in front of the email so it won't send- we are going to test tomorrow  to see if this works but that is still not a great solution if your board members don't follow instructions. Has anyone come up for a way to use event forms that does not send the Thank you notification or a work around to use a form to collect information from constituents other than the sign up form which is only email addresses?