Getting a jump on Employee Payroll Deductions

Patti Hommes

Hi all, We are a private PK3-12 school with basically a whole new Advancement/Development Team starting from scratch. We want to get a jump-start on our 2018-2019 Faculty/Staff giving campaign with a promotion starting at the end of May to get pledges for payroll deduction donations that start July 1st (or 1st pay perion of the fiscal year.) Does anyone have experiences, good or bad, that you can share? Success stories? What about faculty that does not work over the summer? Thanks in advance!

JoAnn Strommen

Well, we have experience...

We have an employee team of solicitors that ask our employees starting in Nov for the upcoming year. We ask staff to sponsor a 'kid' for the year. We have a dollar amount for what a youth sponsored Y membership is for one year. (Most donate that amount.) We provide solicitors with a chart showing how much deduction would be to give $XX amount during the year. We include round amounts of $5/$10 check as well as round goal amounts like $100. 


Employees complete pledge card for my records and a payroll deduction authorization slip.


We let donor choose payment plan like any donor. We always have a number who pay cash when solicited instead of deductions all year. And we have some who prefer to pay by credit card (get those points/credits). Gifts are entered and accounting moves to next fiscal year. We also have a small group that chose to pay their whole pledge in 1 to 3 deductions. We try to stay flexible to accomodate what they want/need.


For our afterschool child care workers who do not work in the summer, we have a separate chart showing deduction amounts for 11 pay periods: Jan-end of school. You second chart could just be for pay periods during the school year.