Double-line batching?

Amber Gichard

Hello,

 

Our office is looking at how QPQ (mostly event & membership) transactions are handled by shops that use both Raiser's Edge and Financial Edge. For years our team has booked transactions that are partially charitable as two lines in a batch. One line for the charitable portion and one line for the non-charitable portion. The reason this is done has been three-fold:

• The non-charitable aspect of these transactions have to be routed to a different general ledger line, and this is facilitated by putting them on a separate line in the batch.
• Our gift fee is only charged to charitable contributions, so this practice also ensures the non-charitbale portions are not getting charged a gift fee.
• We also use subtypes to further segment out event/contribution portions into ticket/table, auction proceeds, and sponsorships for additional event reporting. Again, the double-line batching facilitates this.

Do any of your shops that use RE & FE, and book these donations as single-line entries in RE have the above-mentioned challenges? How do you overcome them? Is it something we're missing on the RE or FE side of committal or bringing it over to the GL? (Not sure if that is the proper term, as I am not as familiar with the accounting-side of this process.)

 

Thanks in advance!

Amber

_______________________________________________

Amber R. Gichard   Senior Fund & Gift Services Manager
University of Alaska Foundation   

Phone: 907.786.1016  

Hours: Monday - Friday, 7:30 a.m. - 4:00 p.m.
http://www.alaska.edu/foundation 

JoAnn Strommen

Amber,

If the money is headed into two different GL accounts, I think you'd have to do separate line entry. Sounds like you're making good use of  the subtypes field.