Gifts

Gloria Sulkowski

If I get a gift from a donor of $10,000.00 in one check but needs to go to two different funds and in one fund the money goes in the money market and another portion goes into the general account.  I do use split gift, but is there a way to change the GL distributions for each one?  I hope this makes sense.  Any help would be appreciated.

Thanks,

Gloria

JoAnn Strommen

Gloria,

Is RE integrated with your accounting software?  i.e. are there GL distributions linked to your fund records?

The GL distribution is linked to the fund (and possibly gift sub-type if used).  So if you enter one gift and choose to split the gift, specifying how much to each fund the money should post according to those two funds. 


Feel like I'm missing something in your post on why you need to change GL for each one.


We avoid using split gifts due to reporting issues it can cause.  So I would enter the money as two gifts - one to each fund. 

Gloria Sulkowski

Yes, RE is integrated into FE.  I didn't realize that you could post two entries for one check and avoid the split gift. 

Thank you!

JoAnn Strommen

Guess that's determined by your org's procedures/policies.  It can be done in RE.  We just use same check #/date.  We usually combine into one receipt either through 'consolidated' receipt option or manually.  You also have option to use reference field to note that it is part of total gift recieved in case someone has a question.

Michael Langley

We also do not use the Split Gift function for the same reason JoAnn stated.  The only drawback is that you can no longer pull reports for constituents with one-time gift of $XX,XXX.  You must alwasy use a cumalative amount.

Gloria Sulkowski

Thank you!

Jill Freidmutter

JoAnn Strommen:

Guess that's determined by your org's procedures/policies.  It can be done in RE.  We just use same check #/date.  We usually combine into one receipt either through 'consolidated' receipt option or manually.  You also have option to use reference field to note that it is part of total gift recieved in case someone has a question.

What is the "consolidated" receipt option?

JoAnn Strommen

On the Bio 2 tab there is a field 'receipt type'.  You have the option to change it to consolidated.  We use the consolidated to receipt our donors who give via payroll deduction, monthly, even quarterly if they agree.  Using the receipt function, it will run one receipt with the total amount given based on the set fund etc filters.  So for two gifts of $5000, if filters are set to include both funds the receipt will automatically add the amounts together for a receipt of $10,000, or 12 payments of $100 will receipt for $1,200.  


There's probably a better explanation in knowledgebase.  It's definitely a feature/option I like and use.

Gloria Sulkowski

Thanks!

Faith Murray

JoAnn Strommen:

On the Bio 2 tab there is a field 'receipt type'.  You have the option to change it to consolidated.  We use the consolidated to receipt our donors who give via payroll deduction, monthly, even quarterly if they agree.  Using the receipt function, it will run one receipt with the total amount given based on the set fund etc filters.  So for two gifts of $5000, if filters are set to include both funds the receipt will automatically add the amounts together for a receipt of $10,000, or 12 payments of $100 will receipt for $1,200.  


There's probably a better explanation in knowledgebase.  It's definitely a feature/option I like and use.

Just to check, this feature still only pulls from un-Acknowledged gifts, correct? We have some donors who give 3 or 4 gifts a month, of $1-5 each. Would the consolidated receipt option be useful for pulling at the end of the month for all un-acknowledged gifts that month?

JoAnn Strommen

I haven't tried it for Mail > "Acknowledgements".  We run all our receipts thru Mail > Receipts.  It will only pull amounts from Not Receipted gifts. Ignores those already receipted.  I don't believe it will filter on the Acknowledged field.


Note: it also does not work using a conditional merge - programming not intelligent enough to sort what fund the gifts are in.

Jill Freidmutter

JoAnn Strommen:

On the Bio 2 tab there is a field 'receipt type'.  You have the option to change it to consolidated.  We use the consolidated to receipt our donors who give via payroll deduction, monthly, even quarterly if they agree.  Using the receipt function, it will run one receipt with the total amount given based on the set fund etc filters.  So for two gifts of $5000, if filters are set to include both funds the receipt will automatically add the amounts together for a receipt of $10,000, or 12 payments of $100 will receipt for $1,200.  


There's probably a better explanation in knowledgebase.  It's definitely a feature/option I like and use.

Thanks JoAnn! I learn so much from generous Raiser's Edge power users like you. 

Faith Murray

JoAnn Strommen:

I haven't tried it for Mail > "Acknowledgements".  We run all our receipts thru Mail > Receipts.  It will only pull amounts from Not Receipted gifts. Ignores those already receipted.  I don't believe it will filter on the Acknowledged field.


Note: it also does not work using a conditional merge - programming not intelligent enough to sort what fund the gifts are in.

Thanks, JoAnn! Ditto Jill.

Christine Cooke 2

We are not integrated with FE but I always avoid splitting a check because the reporting is a nightmare.  SOP is entering each portion of the same check at the allocated amount.  - Just like JoAnn says they do.