Capital Campaing Gift Entry Question

Jean McCoy

Hi, I've received a gift that was pledged to our Health System at the Corporate Office but designated to our hospital for a capital campaing.  The payments will be made to the corporate office but we want it to show in our total reporting toward our goal but not on the accounting side.  How is the best way to enter this?  It is a 5 year pledge so I wanted to enter it as a pledge with the payment method as "other"  I linked it to a proposal so it would show on our proposal dashboard.  Does anyone recommend a best practice for this?  Thanks.

JoAnn Strommen

Is RE integrated with your accounting software?  

Are you allowed to mark gifts as Do Not Post?  That would exclude it from going to accounting.  Is posting done only for certain gift pay methods.

You coud possibly set up a gift sub-type that posts money to a different GL account.

Not sure why you would choose other as pay method.  WIll you want to send reminders? 


Just thinking...

Jean McCoy

JoAnn Strommen:

Is RE integrated with your accounting software?  

Are you allowed to mark gifts as Do Not Post?  That would exclude it from going to accounting.  Is posting done only for certain gift pay methods.

You coud possibly set up a gift sub-type that posts money to a different GL account.

Not sure why you would choose other as pay method.  WIll you want to send reminders? 


Just thinking...


No we aren't integrated with our accounting.  The pledge payments will be paid to the main Hospital in our Health System, not to us but we have a goal for the capital campaign and we wanted this designation to is going to the main hospital to count toward our goal but the money will never come here to this hospital.  We won't send reminders.    I know that OTHER will not count in any Gift Detail reports unless I set it to include which I will for our purposes but won't if Finance wants a listing of campaign gifts.  Just wanted to know if anyone else has a similar situation?  I want to make sure I'm entering it the best possible way for a situation like this.  Thanks.

 

Christine Cooke 2

Besides, what JoAnn already said, I would hope that this Capital project has it's own Fund.  That is really the most direct way to include or exclude this pledge/monies from your reporting and from the finance/accounting department.  Besides I doubt this will be the only gift/pledge.