payroll deduction and matching gift

Ashley Myers

Yesterday I received a check from a company stating it was a one time payroll deduction from a donor named XXX. Then today I received another check from the company stating a matching gift from the donor XXX. I placed the first gift given under the company and soft credited the donor because the check was from the company. Well I'm not really sure how I am supposed to show the second check which is a MG as a MG. If I enter it under the company it will just look like a gift from the company instead of a MG. I'm not sure if the only way to make this work is to move the first check (the payroll check) to the actual donors account and then do a MG pledge etc or is there another better way to do this?

JoAnn Strommen

Don't you just love how on some days nothing can be done simply?  LOL


A check from the company where someone is employed are a different thing than payroll deductions that are processed by United Way/Truist etc. 


What my research has told me is that money from the employer is actually considered a  gift from the employee.  We put on the employee's record.  Money from a third party is put on the third party/check account record and SC to the individual. 


I have situation where we receive money for an employee and a MG on his behalf from a third party so it's on third party's record with SC to the employee and then employer for their MG.  Not the cleanest but only way RE can handle it. 


So, yes, in your scenario, I would put first check on the employee's record/actual donor's record and create MG pledge on company record and put second payment there. 


You may want to also check, for those direct payroll contributions we need to issue the receipt with tax statement also.

 

Ashley Myers

Thank you JoAnn!


I think you are exactly right and to keep it from getting messy and complicated I am going to move the first gift to the donor and place the MG to the company. Thank you so much for your input it is very much appriciated!


Oh and you are so right, its always something that makes the day interesting!


JoAnn Strommen:

Don't you just love how on some days nothing can be done simply?  LOL


A check from the company where someone is employed are a different thing than payroll deductions that are processed by United Way/Truist etc. 


What my research has told me is that money from the employer is actually considered a  gift from the employee.  We put on the employee's record.  Money from a third party is put on the third party/check account record and SC to the individual. 


I have situation where we receive money for an employee and a MG on his behalf from a third party so it's on third party's record with SC to the employee and then employer for their MG.  Not the cleanest but only way RE can handle it. 


So, yes, in your scenario, I would put first check on the employee's record/actual donor's record and create MG pledge on company record and put second payment there. 


You may want to also check, for those direct payroll contributions we need to issue the receipt with tax statement also.

 

 

Christine Cooke 2

exactly what JoAnn said

Julie Hull

When this scenario has come across my desk, I enter them both as a cash gift from the company, soft-crediting the donor. Simiply because I always use the name on the check as the donor. But in my reference and my gift notes I will use Payroll Deduction (PD) for one and Matching gift(MG). for the other. There are ver few of these exceptions so if I am looking for all matching gifts in a query I will look for the reference (MG) instead of the gift type MG. 

Marguerite Gravois

Ashley Myers:

Thank you JoAnn!


I think you are exactly right and to keep it from getting messy and complicated I am going to move the first gift to the donor and place the MG to the company. Thank you so much for your input it is very much appriciated!


Oh and you are so right, its always something that makes the day interesting!


JoAnn Strommen:

Don't you just love how on some days nothing can be done simply?  LOL


A check from the company where someone is employed are a different thing than payroll deductions that are processed by United Way/Truist etc. 


What my research has told me is that money from the employer is actually considered a  gift from the employee.  We put on the employee's record.  Money from a third party is put on the third party/check account record and SC to the individual. 


I have situation where we receive money for an employee and a MG on his behalf from a third party so it's on third party's record with SC to the employee and then employer for their MG.  Not the cleanest but only way RE can handle it. 


So, yes, in your scenario, I would put first check on the employee's record/actual donor's record and create MG pledge on company record and put second payment there. 


You may want to also check, for those direct payroll contributions we need to issue the receipt with tax statement also.

 

 

 

We have this situation as well.  Entering the first check on the donor is the only way to hard credit the gift so that it appears on the Annual Tax Statement.  I put a note on the gift and a soft credit of $0.00 to the company so that there is a reference as to it's origin.


How should matching gifts be categorized for Annual Campaign matching gifts that cross over fiscal years?  We assign appeals to this campaign based on FY, so if the matching gift is discovered/confirmed after the year of the original gift, which appeal should the mg pledge and mg pledge payment receive?