Database Manager Replacement - K-12 Independent School in NYC

Valerie Delaine

Database Manager Open Position (March-October 2016)

 
Friends Seminary is seeking a meticulous and accurate Database Manager for a seven-month maternity cover. This individual oversees the day-to-day operations of all aspects of the Institutional Advancement database and assures high standards of quality, consistency, and accuracy in its alumni and development-related systems. The Database Manager reports to the Director of Institutional Advancement and is responsible for the overall integrity of The Raiser’s Edge database and its continuity with Senior Systems and the website directory. The Database Manager supervises the Database Coordinator.

 
The Database Manager provides strategic leadership, as well as long-range and short-term planning, in the areas of gift processing, database integrity, reporting, data analysis and system enhancements. This position also works closely with all members of the Advancement Office, Admissions Office, Technology Office and the Business Office.

 
Database Management in Raiser’s Edge

• Responsible for oversight of the Institutional Advancement database for the School including data integrity, reports, gift and demographic data entry, prospect management, and overall system upgrades and use
• Implements new methods of coding to extract data properly
• Oversees monthly financial reconciliation with the Business Office
• Responds to auditor queries concerning annual audit
• Trains advancement staff in proper use of database
• Develops and maintains a dynamic list of policies, procedures and regulations related to the use of the School’s Institutional Advancement systems
• Collaborates with Admissions and Business Offices, to ensure new family data in the three Friends Seminary databases is accurate and synchronized
• Supervises the Database Coordinator

 
Reporting

• Develops and produces detailed monthly gift reports
• Produces and edits all lists and reports for Annual Report
• Supports advancement staff in producing mailing lists
• Designs and produces prospect tracking reports
• Assists in analyzing fundraising practices
• Produces development, including segmentation solicitation lists, campaign and stewardship reports
• Manages availability of research data through Raiser’s Edge

 
Stewardship

• In concert with Gift Officers, produces pledge reminders on an annual schedule

 
Technology

• Collaborates with the Technology Department on database upgrades
• Analyzes the needs of users, recommends systems solutions and oversees systems upgrades and conversions

 
Special Events

• Works with Auction Benefit Director managing data in Auction Maestro and ensuring proper receipting and consolidation of data into Raiser’s Edge
• Oversees on-site set-up at event, including oversight of all receivables at the event and post-event

 
Qualifications:

• Bachelor’s degree (or equivalent education and experience) with a minimum of three year’s relevant experience (database management and fundraising)
• Support of the School’s mission and core values
• Experience with Blackbaud’s The Raiser’s Edge. Experience with RE NXT preferred
• Experience in creating and maintaining Crystal Reports preferred
• Experience with Google applications including Gmail, Google Drive and Google Calendar preferred
• Advanced skills in using Microsoft Office programs, especially in using the mail merge tool and Excel functions
• Demonstrated success in detail-oriented work
• Outstanding writing and organizational skills. Detail-oriented and self-motivated
• Ability to track and manage multiple tasks and details and meet deadlines
• Ability to communicate effectively, positively and accurately in person and in writing with all constituents in a school environment 
• Ability to work independently and produce quality results on schedule
• May require some evening and weekend work, particularly during peak periods (spring benefit, calendar and fiscal year-ends, etc)

 
Interested candidates must submit a resume, cover letter and contact information for three references to advancementjobs@friendsseminary.org.

 
When submitting your resume, kindly reference in the subject line: your first and last name, the position you are applying for and where you heard about the position, i.e: Smith, John – Database Manager - Friends Website

 
You will receive a confirmation email when you submit your application online. Kindly submit your information only once per school year. No phone calls, please.