Program Assistant - Centralia College Foundaiton

Julie Johnson

This is a full-time classified position. All qualified applicants are encouraged to apply. Assuming there is a qualified pool of candidates, a minimum of 10 candidates may be referred to the hiring supervisor for consideration. Those selected for a final interview with the supervisor may be asked to demonstrate proficiency in appropriate areas. DEADLINE: Position closes December1, 2015

Posting Details

 

Position Information

 

Job Title Program Assistant - Job # C15009 Job Description Under general supervision from the Director of Donor and Alumni Relations, this position performs work requiring knowledge and experience specific to the Foundation which includes composing written communications, extracting and compiling data from source documents, and establishing and maintaining records relating to foundation operations. Essential Duties Summary Responsibilities include, but are not limited to: • Implementing, maintaining, and overseeing Raisers Edge database to ensure accuracy and completeness of records; • Composing correspondence and printed materials related to foundation policies, procedures, and operations; editing materials for accuracy, appearance, readability, and style; • Compiling and distributing information relative to foundation activities, conferring with other campus departments and outside agencies; serving as a resource person for committees concerned with program operations; interpreting historical activity reports, and other materials in the functional area; • Preparing and assisting with mass mailings (newsletters, invitations, etc.); • Coordinating arrangements for foundation events such as Foundation Donor Recognitions, Kick-off, Scholarship Night, etc. including post-event activities and budget; • Establishing and maintaining records and files, recording statistical information from Raiser Edge; • Reconciling monthly donations with the college’s business office receipts; • Coordinating Scholarship Awards process including High School presentations, notifications to donors, and Scholarship Night (including coordination of presenters, certificates, thank you notes/photos of recipients, program and notecards); • Performing complex word processing tasks such as merging and sorting, integrating text with graphics, spreadsheet and database files, uploading and downloading text, graphics, or pictures, and creating footnotes and outlines; • Managing meetings including agendas, meeting notifications, taking and distributing minutes; • Assisting with Distinguished Alumni nominee process; • Oversight of budgets on a monthly basis; • Overseeing office supplies; • Preparing purchase orders and payment vouchers; • Coordinating travel arrangements including prior approvals, travel expense voucher; • May direct the work of others; • Perform other duties as assigned. Required Qualifications High school graduation or equivalent AND two years of full-time clerical experience OR equivalent education/experience. Preferred Qualifications Preference will be given to those candidates with an Associate degree or comparable work experience; two years’ experience working with data bases, more specifically with Raiser’s Edge; experience in taking minutes with effective written and oral communication skills; experience in organizing events/event planning; knowledgeable in the use of computers and software including Windows, Microsoft Office, and other basic programs; and familiar with non-profit fundraising operations and college programs. Physical Demands   Special Conditions for Eligibility CONDITIONS OF EMPLOYMENT: Classified employees are represented by the Washington Federation of State Employees (WFSE). All represented employees must become members and pay the agency fee, the non-association fee, or the representation fee within 30 calendar days of hire. ELIGIBILITY VERIFICATION: If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. BACKGROUND CHECK: The successful candidate’s continued employment will be contingent upon completing a successful background check to the satisfaction of the college. EEO Statement Centralia College has a strong institutional commitment to the principles of diversity in all areas. In that spirit, we strongly urge all qualified applicants, especially people of color, persons of disability, women, and disabled and Vietnam era veterans, to apply. Centralia College is an Equal Opportunity employer. It is the policy of Centralia College to assure equal employment opportunity and non-discrimination on the basis of race or ethnicity, creed, color, national origin, sex, marital status, sexual orientation, age (over 40), religion, the presence of any sensory, mental, or physical disability, or status as a disabled or Vietnam-era veteran. Centralia College does not discriminate in admission or access to, or treatment or employment in, its programs or activities. Designated Title II, VI, VII, IX, Section 504,ADA compliance officer: Vice President for Human Resources and Legal Affairs, Hanson Hall Room 101, Centralia College, 600 Centralia College Blvd, Centralia WA 98531-4099, 360.736.9391, extension 285. The Human Resources Office is accessible for persons with disabilities. Those who need disability accommodation in the application/employment process, please call (360)736-9391, extension 213. FLSA   Salary Grade Normally all new hires begin at entry-level on the salary range. Salary Range 32 $2,278/mo - $2,941/mo contact Julie Johnson at (360 736-9391, ext 290 for more information on this job posting