Temporary PT Development Assistant, Oakland, CA

Nicole McMorrow

Job Summary

The Women’s Foundation of California is seeking a part time, temporary Development Assistant to support our busy Development Team during year-end fundraising. As a member of the Development Team, the Development Assistant would primarily be responsible for data and gift entry (The Raiser’s Edge), processing acknowledgment letters, and other development duties as assigned. This position reports to and works closely with the Development Operations Associate to ensure accurate and efficient processing of all information.



Duties and Responsibilities

• Via gift batches, accurately enter individual, giving circle, fiscally sponsored gifts, pledges and grants to The Raiser’s Edge, allocating to correct fund/project.
• Post batches to the general ledger in The Financial Edge accounting software.
• Produce timely gift acknowledgment letters (standard: within three days).
• Perform accurate entry of data for donor and prospect records.
• Maintain accurate and organized donor files and records for future auditing needs.
• Attend and actively participate in biweekly Development Team meetings.
• Collaborate with other administrative staff on general office duties as needed.
• Participate in special projects as requested.
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Skills

• Familiarity with CRM software as well as one year of data entry experience required; knowledge of The Raiser’s Edge preferred.
• Proficiency with MS Outlook and Office Suite (especially Word, Excel and PowerPoint), including mail merges.
• Outstanding organizational skills and attention to detail.
• Strong listening, oral and written communication skills.
•   Ability to manage multiple projects simultaneously and work well under minimal supervision by taking initiative, ensuring successful project management and timely completion; ability to maintain quality work standards with a high volume of work. 

Qualities

• Must possess a strong commitment to the mission, policies, goals and philosophy of the Women’s Foundation of California.
• Ability to work in an open office environment (i.e., no office or cubicles).
• Demonstrated ability to exercise good judgment and maintain confidentiality at all times.
• Demonstrated ability to work independently as well as within a team.
• Strong interpersonal skills and ability to create positive, long-term working relationships by demonstrating a commitment to team work and customer service, tact, dependability, diplomacy and flexibility.
• Proven ability to work in a small and friendly open-office environment where each staff person assumes multiple responsibilities while striving to achieve shared goals.
• Positive approach, can-do attitude and sense of humor.

Additional Information

This is a temporary, part time, nonexempt position of 15 to 20 hours per week. Temporary positions are not eligible for benefits, except for paid sick time. Work hours are flexible and need to be conducted on site in our Oakland office, during normal business hours of 9AM – 5PM (this is not a remote or after-hours opportunity).



About The Women's Foundation of California

For over 35 years the Women's Foundation of California has been a leader and trusted partner—activating our extensive grassroots and statewide network to shape the policies, programs and attitudes that elevate women and their families, in particular low-income women, women from communities of color and immigrant women. Our renowned Women’s Policy Institute has trained more than 300 advocates and local leaders and helped pass 23 new statewide laws improving health, safety and economic wellbeing. As a national leader in community-based philanthropy, our giving circles have collectively awarded $10.4 million to more than 500 local nonprofit organizations.



Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job’s essential functions.



While performing the duties of this job, the employee is frequently required to remain in a stationary position for long periods while operating a computer to create documents, conduct Internet research, send and receive e-mail and participate in meetings; communicate on a telephone and in person; read and write; apply logic and focus attention in the presence of distractions. Occasional requirements are to move about the office to access file cabinets, office equipment, etc.



TO APPLY:

To apply, please send a cover letter and a résumé to jobs@womensfoundca.org by 5:00 PM (Pacific Time) on Wednesday, November 4, 2015. Please use "Development Assistant" as the subject line. All documents need to be Microsoft Word or PDF format (PDF files are preferred).