JOB POSTING: Dir. of Accounts & Information Management for St. Ignatius College Prep, Chicago IL

Catherine Avena

Please email catherine.avena@ignatius.org for serious inquiries only. Position needed as soon as possible.



Basic Function:  The Director of Accounts and Information Management is responsible for managing the technology needs of the development department such as the overall use of the Raiser’s Edge database system in particular and development network in general.  The director oversees all financial aspects involved in gift processing in coordination with the treasurer’s office. 

Position responsibilities:

 

1. Manages the Raiser’s Edge System version 7.9 and its add on components:

• Oversees gift processing and acknowledgment of all gift types raised by the development office.
• Oversees biographical updates in conjunction with the Development  Systems Coordinator and Development Accounts Manager.
• Oversees event updates in conjunction with the event managers.
• Provides information reporting systems to the development staff and designs custom reports as needed.  Prepares lists for the annual report.  Analyzes and documents fund-raising performance.  Provides lists to outside vendors for mailings, database screening and for data use of the development office website.
• Provides in-house computer training -- assists staff in a variety of capacities, such as defining the approach to perform various sorts and to prepare various lists.
• Creates policies and procedures in conjunction with software upgrades and conversions.
• Maintains computer software in consultation with Blackbaud and/or Microsoft and continually reviews new options and/or best use of software.
• Updates Blackbaud code tables, as necessary and makes global changes to constituent categories as appropriate.
• Imports incoming parent records and students into the Raiser’s Edge system as needed.
• Send new records to an outside prospect screening company
• Additional database entry responsibilities as needed.

 

2. Manages the development network on WIN 2000 operating system:
3. Oversees information technology needs for the development department.
4. Acts as the first level support for computer troubleshooting.
5. Acts as a liaison for the IT department for workstation issues.
6. Acts as a liaison to an outside computer consultant for the maintenance of the development network.
7. Acts as a liaison to vendors for copier and printer maintenance.

• Updates/creates appropriate written procedures for computer processes.

 

3. Manages all financial aspects of monies raised in the development office:

• Oversees processing of all forms of gifts (cash, check, credit card) to insure proper recording of development deposits into the appropriate fund account.
• Generates all financial reports including weekly gift/pledge reports, gifts-in-kind reports, monthly adjustment reports and cash flow reports.
• Coordinates fund reconciliation with the treasurer’s office on a regular basis.
• Oversees the recovery of returned checks and denied credit card charges from donors.

 

4. Fund-raising efforts:
5. Works with the director of annual giving in planning and implementing the direct mail program and provide analytical reports for database segmentation and gift processing.

• Works with the Director of Major gifts in identifying potential donors using the existing database as the primary resource for major gift prospect and provide analytical reports as needed.
• Works with solicitors in creating and designing tools for donor cultivation such as the use of Raiser’s Edge built-in reports, Actions, the full use of the Prospect Research TAB and the design of customized reports as needed for fund raising analysis.
• Produces reminders for all constituents with pledges in the system except for parent pledges
• Oversees processes for matching gift applications and sends reminders to matching gift companies

 

5. Endowment and Tuition Assistance Programs:

• Oversee coding and assigning of tuition assistance recipients with benefactors
• Oversee Endowment accounts
• Oversee letter writing
• Oversee planning and implementation of the Annual Benefactor’s reception