Admissions Office Coordinator - Baltimore, MD

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Gracie Smith
Gracie Smith
Tenth Anniversary
in Jobs Board
Description & Details

 

Maryvale Preparatory School, a Catholic independent girls' school for grades 6-12, is seeking an Admissions Office Coordinator beginning May 2015. Responsible for the administrative functions of the Admissions Office, the admissions office coordinator ensures that the collection, maintenance and reporting of all records is accurate and current. Additionally, the coordinator fields inquiries, manages overall communication with families, and is responsible for presenting an image of Maryvale that is welcoming, professional and efficient.

 

Requirements
  • Bachelor’s degree or equivalent experience
  • Excellent interpersonal, verbal and written communication skills
  • Professional experience with Blackbaud and Microsoft Excel
  • Ability to thrive in a high-volume, fast-paced and detailed-oriented work place
  • Self-initiation and self-motivation for independent follow-through on projects
  • A commitment to confidentiality in the admissions and financial aid process
  • Exceptional customer service skills
Preferred Experience
  • Professional experience in an independent school setting
  • Experience with Finalsite and FACTS

Responsibilities

 

Typical responsibilities for the coordinator will include, but are not limited to:
  • Act as the first point of contact in the admissions process, responding to electronic and phone inquiries
  • Enter, process and maintain all data in the Admissions Blackbaud database, with an exceptional eye for detail and accuracy. Serve as the point-person for all admissions, financial aid and enrollment data
  • Prepare and coordinate all correspondence throughout the admissions cycle, from first inquiry to annual re-enrollment
  • Assist with event management and planning, including Open House, Mornings @ Maryvale and Admissions Receptions
  • Assist with the student ambassador program
  • Represent Maryvale at events (some evening and weekend work is required)
  • Keep detailed records of all programs and events during the Admissions process and present debriefs to the Admissions Team as needed
  • Coordinate shadow visit days
  • Assist with admissions website management
  • Provide technical support to families for inquiries, applications, enrollment, financial aid, etc.
  • Manage all admissions files, both electronic and paper, and follow up with families as needed
  • Prepare and maintain statistics regarding recruitment, enrollment and financial aid
  • Prepare reports for admissions and financial aid committee meetings
  • Provide administrative support for re-enrollment
  • Process all check requests, maintain the Admissions budget, and maintain office inventory
  • Provide support at the Reception Desk as needed
How to Apply/Contact



Interested applicants should send their resume, and a cover letter outlining their interest in the position and experience with Blackbaud to Debbie Shaw at shawd@maryvale.com

 
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