Pledge and the Billing Process

Nikki Caldwell

We have a pledge where we are crediting one constituent for the entire Capital pledge, but the payments are going to be coming in as a 50/50 split from two different constituents.

The two constituents who are paying this pledge want to be billed separately for their installment amounts (with pledge reminders). 

Rather than having to generate a "manual" pledge reminder for each constituent, is there a way to have pledge reminders generated for both constituents, and still have the original pledge in the one constituent's record?  Does that even make sense?

Thanks for your help! 

 

JoAnn Strommen

Nikki Caldwell:

We have a pledge where we are crediting one constituent for the entire Capital pledge, but the payments are going to be coming in as a 50/50 split from two different constituents.

The two constituents who are paying this pledge want to be billed separately for their installment amounts (with pledge reminders). 

Rather than having to generate a "manual" pledge reminder for each constituent, is there a way to have pledge reminders generated for both constituents, and still have the original pledge in the one constituent's record?  Does that even make sense?

Thanks for your help! 

 

Yikes - don't understand why you would want/need to do that.  Why can't you record two pledges?  That's internal - the constituents would not even need to know how you record it.  Is this like gifts in honor of someone? 

The record with the pledge recorded on it - is it an org record or an individual?  If org you could possibly run billing to each person as a contact for that org if payments are same schedule - but bill would both have 100% of amount due, not 50% each. 

Having two pledge records would be the only way I know of to have the correct amounts on correct schedule to correct person.

I'm assuming/hoping each payment will be entered on the record of the person making the payment as they are the legal donor.  Don't get yourself if hot water.  [:S]

Nikki Caldwell

JoAnn Strommen:

Yikes - don't understand why you would want/need to do that.  Why can't you record two pledges?  That's internal - the constituents would not even need to know how you record it.  Is this like gifts in honor of someone? 

The record with the pledge recorded on it - is it an org record or an individual?  If org you could possibly run billing to each person as a contact for that org if payments are same schedule - but bill would both have 100% of amount due, not 50% each. 

Having two pledge records would be the only way I know of to have the correct amounts on correct schedule to correct person.

I'm assuming/hoping each payment will be entered on the record of the person making the payment as they are the legal donor.  Don't get yourself if hot water.  [:S]

 OK.  Let me rephrase that.

The original pledge is from a company, with several large annual installments for a capital pledge.

The company will be paying 1/2 the installments and an individual with a relationship to the company will be paying the other 1/2 of the installments.  When the time comes, we would like to be able to bill the company for their half and the individual for their half.  However, for our reporting purposes, we need to show the company having credit for the entire pledge.

There has to be a way to do this.

 

Christine Cooke 2

Nikki Caldwell:

 OK.  Let me rephrase that.

The original pledge is from a company, with several large annual installments for a capital pledge.

The company will be paying 1/2 the installments and an individual with a relationship to the company will be paying the other 1/2 of the installments.  When the time comes, we would like to be able to bill the company for their half and the individual for their half.  However, for our reporting purposes, we need to show the company having credit for the entire pledge.

There has to be a way to do this.

 

 I would suggest that the is to soft credit the company for the individual's portion of the pledge and payments.

JoAnn Strommen

Nikki Caldwell:

 OK.  Let me rephrase that.

The original pledge is from a company, with several large annual installments for a capital pledge.

The company will be paying 1/2 the installments and an individual with a relationship to the company will be paying the other 1/2 of the installments.  When the time comes, we would like to be able to bill the company for their half and the individual for their half.  However, for our reporting purposes, we need to show the company having credit for the entire pledge.

There has to be a way to do this.

 

Nikki,

I don't know of any way to manipulate RE to do the billing the way you want it other than manually changing bills.  

If you only want 1/2 of each installment amount to be on the bills, you would probably have to set up payment for the 1/2 amount.  Like 50% due Sept 1, 50% due Sept 2.  Does the individual happen to be one of your contacts for the co.?  You might be able to do a select one record (the co) and do a separate bill to him using a unique contact type as the contact for the second 1/2 installment.  It would probably still have to be a separate process to get that billing.

Just trying to think like RE does...oooooh  that's sounds scarey. [:$]

I'd check with support about it.   

Good luck.