Temporary Endowment Funds Manager - College of Charleston

Damon Hilton

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POSTING INFORMATION

Internal TitleTemporary Endowment Funds Manager *DepartmentInstitutional AdvancementMinimum RequirementsBachelor degree with a concentration in accounting, finance or business is required. May use professional accounting experience as a substitution for concentration in accounting. Two years of professional experience in a related area such as accounting, auditing, or finance is preferred.Required Knowledge, Skills and AbilitiesKnowledge of the principles, practices, theories and terminology of accounting, budgeting, and financial management. Proficiency with Microsoft Excel. Must be able to analyze and interpret complex financial data and reports, perform financial statement analysis, and communicate effectively. Knowledge of state and federal regulations and laws applicable to non-profit organizations. Must have strong organizational skills. Experience in non-profit organization a plus. Experience using Blackbaud (Financial Edge/Raiser's Edge) software highly preferred.Additional Comments Regarding PositionGreat opportunity for experienced Blackbaud Financial Edge users.Special Instructions to Applicants*This position may be eligible for healthcare benefits beginning January 1, 2015.Resume required.Offers of employment are contingent upon a successful background check.All applications must be submitted online http://jobs.cofc.edu.Hours Per Week30 - 37.5Pay RateSalary is commensurate with education/experiencePosting Date10/17/2014Closing Date10/31/0014Open Until FilledNoPosting NumberT14022Quicklink for Postinghttp://jobs.cofc.edu/postings/3492

Job Duties

Job Duties

Activity1. Reviews and reconciles investment accounts ($72 million), including long-term endowment pool, planned gifts portfolio and short-term investment pool. Ensures accurate monthly allocation of investment activity to the project level for the underlying funds comprising the long-term [450+ projects] and short-term pools [450+ projects]. Creates and maintains asset allocation pools and processes monthly revenue and cost allocations. Collects, organizes and maintains all documentation in permanent files associated with individual projects.Essential or MarginalEssentialPercent of Time25

 

Activity2. Provides information and technical assistance regarding more than 450 individual endowment funds to include preparation of annual donor financial reports, preparation /distribution of spending allocation budgets to deans and campus administrators, and prepares annual Foundation scholarship budget for Financial Aid/campus. Works closely with Financial Aid, Stewardship and department liaisons with the scholarship awarding processes and continued budget management. Collaborates with Stewardship and Gift Officers in creating new gift agreements to ensure donor intent with the use of funds.Essential or MarginalEssentialPercent of Time25

 

Activity3. Monitors cash balances to ensure sufficient funds are available for operating requirements and advises Director of Financial Services when excess funds and/or new gifts are available for investment and recommends where to place funds. Assists with processing asset transfers to the investment pools. Monitors brokerage account to ensure stock gifts are processed in a timely manner and works with the School of Business director of student managed program to ensure trades are made in a timely manner.Essential or MarginalEssentialPercent of Time10

 

Activity4. Assists the Director and Assistant Director with month-end general ledger closing including keying and posting journal entries, reconciling accounts, researching discrepancies and analyzing results. Works closely with Gift Administrator in Advancement Services to reconcile gift revenue from Raiser's Edge to Financial Edge, including weekly deposits and credit card transactions. Collaborates with Advancement Services to create any reporting needs that arise. Provides regular review and monitoring of transactions affecting endowments or temporarily restricted funds and prepares any associated general ledger entries required.Essential or MarginalEssentialPercent of Time15

 

Activity5. Provides support to the Director of Financial Services in reporting to the Foundation Board Investment Committee on the investment assets of the organization. Prepares agendas, investment reports, minutes and serves as an operational liaison to the outsourced CIO firm to plan for and assist with quarterly meetings.Essential or MarginalEssentialPercent of Time10

 

Activity6. Researches and interprets federal and state regulation changes with regard to endowment/trust asset management. Recommends and implements recording/monitoring changes for financial transactions as necessary. Assesses new gift/ trust agreements, identifies appropriate FASB classification and revises financial information systems accordingly. Monitors compliance with Foundation Board Investment Policy Statement.Essential or MarginalEssentialPercent of Time5

 

Activity7. Prepares investment schedules, confirmations, and work papers required for annual financial audits by external professional firms; and serves as backup to the Director and Assistant Director of Financial Services in their absence.Essential or MarginalMarginalPercent of Time5

 

Activity8. Provides assistance to Director of Financial Services with complex special projects, such as gathering and maintaining current information to be displayed in the Foundation's website.Essential or MarginalMarginalPercent of Time5