Pay-Cash is greater than Pledge

Greg Usam

Hello everyone, I just had a quick question. A donor made a pledge of $1.00 and I entered that pledge into the system. A month later, I received the money from the same person, but the value is $10.00, $9.00 greater than the pledge of $1.00. I was wondering how I should go about entering this gift so that the full value would be in our database. Thank you.

JoAnn Strommen

Greg Usam:
Hello everyone, I just had a quick question. A donor made a pledge of $1.00 and I entered that pledge into the system. A month later, I received the money from the same person, but the value is $10.00, $9.00 greater than the pledge of $1.00. I was wondering how I should go about entering this gift so that the full value would be in our database. Thank you.

Procedures for this situation can vary from org to org.  What we do when someone's gift comes in at more than they pledged is to make an adjustment to the pledge amount, changing it to the amount received.  Then when payment is entered it can all be applied to the pledge.  This is then reflected on gift tab as one gift.

Some places would just create a new, second gift for the overage. 

Joshua Bekerman bCLO bCRE

Greg Usam:
Hello everyone, I just had a quick question. A donor made a pledge of $1.00 and I entered that pledge into the system. A month later, I received the money from the same person, but the value is $10.00, $9.00 greater than the pledge of $1.00. I was wondering how I should go about entering this gift so that the full value would be in our database. Thank you.

When you enter the $10 and apply it to the $1 pledge RE will/should ask how you want to handle it and give the following options:

• Increase the amount of the original pledge to [amount]  
• Change the gift amount to be equal to the applied amount ([amount])  
• Create a Cash gift for the remainder  

We create a cash gift for the remainder.  The system creates the cash gift transaction automatically (at least in batch it does) so it doesn't need to be entered separately.  We do this option because our pledges in RE need to match the written pledge agreement.  

As JoAnn mentioned, this does differ depending on the organization's policies. Also check with your finance/accounting department.