Registrar - Regis Jesuit High School in Aurora, Colorado

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Traci Holinger
Traci Holinger
Ancient Membership Facilitator 1 Name Dropper Photogenic
in Jobs Board

 APPLY BY: Monday, June 16th

ONLINE APPLICATION:http://regisjesuit.applicantstack.com/x/detail/a2itd36s4kzf

The Registrar is responsible for student registration. This position also provides administrative support for the Academic Assistant Principal, as well as database support. This is a year-round, 40 hour per week position.

 

Essential Job Functions (Responsibilities)



General Responsibilities:

  • Process paperwork for withdrawn or transfer students; assist parents and student through the process along with the necessary paperwork.
  • Generate ongoing, updated report for withdrawn and transfer-in students.
  • Confirm student enrollment/attendance requests from other schools.
  • Coordinate student pictures and ID badges.
  • Assist with the faculty/staff mailing before school begins.
  • Create/copy conference materials for October and February conferences.
  • Generate all teacher/room rotations and email as scheduled.
  • Prepare annual reporting stats for JSEA Annual Statistical Report/National Catholic Education Report/Archdiocese Annual Report.
  • Proof the annual parent directory.
  • Create faculty/staff emergency phone list (beginning of school year) and email to all staff members
  • Process Archdiocese and Immigration forms upon students' acceptance.
  • Work with parent volunteers on Transfer Student Luncheons (first semester/second semester).
  • Create and maintain active student paper files and past student files (10 years) including admissions, all academic correspondence, transcripts, transfer paperwork.
  • Locate and call down students or faculty for Academic Assistant Principal.
  • Maintain the postage machine/folding machine to ensure adequate operation and provide training for proper usage.
  • Generate all school-related awards for underclassmen and seniors: clubs, departments and academics.
  • Work with Balfour throughout the year for Graduation preparation.
  • Prepare graduate & undergraduate awards.
  • Produce and edit Graduation Program booklet.
  • Additional data support duties will be assigned by the BD Principal.
 

Database / Blackbaud Information Processing:
  • Enforce all data standards to ensure data integrity.
  • Update current parent and student biographical records in the SIS database.
  • Maintain student past school transcripts into SIS database.
  • Migrate transcripts from SIS database to electronic permanent storage.
  • Data entry all transfer and summer school courses to student record for accurate reporting of classes taken.
  • Ensure Lifetouch provides two CDs for Library database and SIS database.
  • Update course descriptions for the online catalog and student selection.
  • Produce queries and reports when requested.
  • Other duties as assigned by the BD Principal.
 

Requirements (Education, Experience, Required/Preferred Skills)
  • Excellent written and verbal communication skills.
  • Excellent computer skills including proficiency in Microsoft Word, Excel, PowerPoint, Outlook and database applications
  • At least three years experience in data entry with a strong emphasis in data integrity.
  • Experience in Blackbaud's Education Edge software preferred or similar database.
  • Ability to work independently, to take initiative, and to follow through on tasks.
  • Possess a high level of organization skills to prioritize and manage multiple tasks in a fast pace environment
  • Ability to be flexible in an individual and team environment.
  • Possess strong problem-solving and analytical skills.

 

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