Posting prior gifts to subsequent pledges

Crystal Thompson

Hello!  Is it possible to post a cash gift received in 2013 to a pledge received in 2014?  Both gifts (cash & pledge) were received from the same donor; however, when we received the 2014 pledge, the donor requested that his 2013 cash gift be applied towards satisfying part of the new pledge and for us to setup installments for the residual balance.  Generally, we would enter 2 separate pledges: one to mirror the 2013 cash gift amount with a 2013 date, then a second for the residual pledge balance with a 2014 date.  This worked, except now I'm challenged with requests to have the pledge show up on RE reports as ONE pledge amount.  Is this possible?  If so, how do I get the full pledge amount to show on my RE reports while accommodating the donor's request of applying the 2013 cash to the new pledge commitment?  Thanks. 

JoAnn Strommen

Crystal Thompson:
Hello!  Is it possible to post a cash gift received in 2013 to a pledge received in 2014?  Both gifts (cash & pledge) were received from the same donor; however, when we received the 2014 pledge, the donor requested that his 2013 cash gift be applied towards satisfying part of the new pledge and for us to setup installments for the residual balance.  Generally, we would enter 2 separate pledges: one to mirror the 2013 cash gift amount with a 2013 date, then a second for the residual pledge balance with a 2014 date.  This worked, except now I'm challenged with requests to have the pledge show up on RE reports as ONE pledge amount.  Is this possible?  If so, how do I get the full pledge amount to show on my RE reports while accommodating the donor's request of applying the 2013 cash to the new pledge commitment?  Thanks. 

Have you involved your finance office in this question?  Is RE integrated with your accounting software?  To me those are the first questions.  If your fiscal year is closed in accounting you may not have any options.

Terminology - your question is 'Is it possible to apply a cash gift..." in RE (post is the accounting part that follows)

Is the 2013 gift posted?  Per knowledgebase solution below, only non-posted gifts can be applied to pledges.

If you don't post your gifts to accounting software you should be able to apply the gift to the pledge regardless of pledge date - just be aware of how it will affect accounting. 

As there is no way to have two pledges show as one pledge other than through summary amounts which doesn't work for most RE reports..  If I had the situation where having it as one pledge was truely the most important thing, I'd work with finance so that I could adjust 2013 gift to $0 with documentation, enter the full pledge amount and then re-enter the 2013 gift and apply it to the pledge.  

 Maybe I'm missing something but that's thoughts right now...

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How to apply an existing cash gift to an existing pledge or recurring gift

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Solution ID:BB16328Product:The Raiser's Edge 7Published:09/07/2001Updated:09/21/2012

Description

In The Raiser's Edge, in order for a cash gift to be counted as a pledge payment, so that it reduces the balance of the pledge, or as a recurring gift payment, the Cash gift must be applied towards the pledge or recurring gift.

Environment

 

Implemented Version

7.60.740

Answer

1. Open the Cash gift
   
2. Select Gift, Apply to, Pledge/Recurring Gift from the menu bar
   
3. Mark the appropriate Pledge/Recurring Gift
   
4. Click Auto-Distribute
   
5. Click OK
   
6. Save and Close the gift

NOTE: Only non-posted cash gifts can be applied to existing pledges or recurring gifts. If the gift is posted, refer to How to apply or unapply a posted gift to a pledge, recurring gift, or planned giving gift.

 

Crystal Thompson

JoAnn Strommen:

Have you involved your finance office in this question?  Is RE integrated with your accounting software?  To me those are the first questions.  If your fiscal year is closed in accounting you may not have any options.

Terminology - your question is 'Is it possible to apply a cash gift..." in RE (post is the accounting part that follows)

Is the 2013 gift posted?  Per knowledgebase solution below, only non-posted gifts can be applied to pledges.

If you don't post your gifts to accounting software you should be able to apply the gift to the pledge regardless of pledge date - just be aware of how it will affect accounting. 

As there is no way to have two pledges show as one pledge other than through summary amounts which doesn't work for most RE reports..  If I had the situation where having it as one pledge was truely the most important thing, I'd work with finance so that I could adjust 2013 gift to $0 with documentation, enter the full pledge amount and then re-enter the 2013 gift and apply it to the pledge.  

 Maybe I'm missing something but that's thoughts right now...

 -----------------------------------

How to apply an existing cash gift to an existing pledge or recurring gift

Back to Search ResultsEmail PagePrinter FriendlySubscribe

 

Solution ID:BB16328Product:The Raiser's Edge 7Published:09/07/2001Updated:09/21/2012

Description

In The Raiser's Edge, in order for a cash gift to be counted as a pledge payment, so that it reduces the balance of the pledge, or as a recurring gift payment, the Cash gift must be applied towards the pledge or recurring gift.

Environment

 

Implemented Version

7.60.740

Answer

1. Open the Cash gift
   
2. Select Gift, Apply to, Pledge/Recurring Gift from the menu bar
   
3. Mark the appropriate Pledge/Recurring Gift
   
4. Click Auto-Distribute
   
5. Click OK
   
6. Save and Close the gift

NOTE: Only non-posted cash gifts can be applied to existing pledges or recurring gifts. If the gift is posted, refer to How to apply or unapply a posted gift to a pledge, recurring gift, or planned giving gift.

 

Thank you.

Yes, Accounting is involved, our systems are integrated and no, we haven't closed out the Fiscal Year.  The cash gift was posted in the month received, but we will give your suggestion of applying an "unposted" gift to the full pledge amount, a try.  We'll enter the 2013 gift again and apply it to the pledge.  If this works, we'll delete the 1st gift that was posted and handle any necessary adjustments on the financial side via JE.  Thanks