Database Manager

Robin Endicott

Virtua Foundation Database Manager

Job Summary:

Responsible for maintaining short and long term plans regarding information usage and integrity. Maintains and coordinates donor and financial records for the Virtua Foundation including, but not limited to recording of gifts, generating acknowledgements and producing financial and analytical reports. Ensures Foundation's legal and IRS requirements are met and that audit controls are in place.



Position Responsibilities

Maintain the integrity of the database ensuring contact and follow-up information is updated for all donors/prospects. Create and implement appropriate strategic plan to ensure proper usage of all demographic and confidential information.

Responsible for the cash management of the Virtua Foundation including: cash receipts for all daily activities and special events of the Virtua Foundation; work closely with Corporate Finance to prepare monthly and yearly reports; produce financial and analytical reports on a timely and accurate basis.

Oversees two full-time data input assistants ensuring all gifts are recorded and acknowledged within 48 hours of receipt.

Determines business needs and creates/modifies giving reports on a weekly/monthly basis, generates pledge reminders one month prior to payment due date, produces outstanding pledge balance reports and overdue pledge reports monthly, generates custom mailing lists on diskettes or labels from the data base for all major mailings and responds to requests for donor and financial information.

Manages and maintains all aspects of the Foundation's computer hardware and software, including data back-up, repairs and upgrades, acts as a liaison and trouble shooter with the information systems consultant, supervises and trains staff in the use of the donor data base software and its capabilities and works with the information systems consultant or independently to design solutions to data management needs of the Foundation.

Create policies and procedures manual for proper gift recording (including segmentation of duties), acknowledgement, moves management, etc.





Required Experience: Three to five years experience working with database software in a not-for-profit environment; Proficiency in database administration, prospect and constituent management, data imports and exports, developing reports (preferably using Crystal Reports). Prior management experience a plus. Experience with Raiser's Edge required.



Required Education: Bachelor's degree or equivalent experience. 

https://careers-virtua.icims.com/jobs/7083/1025761/job?apply=yes&hashed=58168622