Accounting & Office Manager

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Kristal Miranda
Kristal Miranda
Fourth Anniversary
in Jobs Board
Posting Pfaffinger Accounting & Office Manager 2021-5 (002).pdf


Wage Range: $55,000 - $65,000

Email Resume and Cover letter to HR@pfoundation.org

Overview
Pfaffinger Foundation was founded in 1936 to assist employees and retirees of the Los Angeles Times and former Times Mirror newspapers. The Foundation makes small grants to these individuals and provides case management services. The Foundation also makes community grants to agencies that help older adults and low-income working families achieve self-sufficiency and improve their quality of life. The Foundation has a staff of eight and an annual budget of $5 million with a respectful and congenial work environment. Please visit pfoundation.org.

Position Summary
The position requires close work with the CFO and will be responsible for preparing financial reports, performing account reconciliations, maintaining the general ledger including intercompany transactions, assisting with audit preparations, and performing other accounting duties assigned. In addition to accounting work, the candidate will work with the Program Director to compile and prepare program data as well as assist in any program-related queries. The position requires varied and complex administrative functions, including general administrative support to the CEO and take charge of all general office operations and equipment. Ideal candidate will have interest in the Foundation's mission and the operational side of grantmaking.

Essential Job Functions and Responsibilities
  1. Prepares internal financial and program reports by gathering and analyzing information in the QuickBooks and Blackbaud Grantmaking software
  2. Utilize Blackbaud Grantmaking to export payments and import data into QuickBooks via macros and upload files.
  3. Responsible for month-end processing, including preparing journal entries, reconciliations, and variance analysis: A/R A/P prepaid, depreciation, allowance for bad debt, etc.
  4. Process monthly and weekly assistance payments for clients and business-related expenses
  5. Generate reports for management on the program and financial outcomes
  6. Provide administrative support services for the CFO, Program Director & CEO
  7. Assist in the calendaring of board meetings, materials and help ensure completeness and professional presentation of materials according to established standards
  8. Oversee general office operation and maintain adequate office supplies
  9. Serve as office in office tech support
  10. Assist management team with a variety of routine and special projects, mailings, etc.
Additional Job Functions and Responsibilities
  1. Process online Community Grant Applications semi-annually and prepare multiple reports for CEO
  2. Perform special projects that may require researching, gathering, and organizing information from a variety of sources
  3. Organize own work, set priorities, and ensure deadlines are met
  4. Serve as a backup to the Administrative Assistant to process new applications, copy and distribute Case Committee materials and enter Case Committee decisions
  5. Recommend improvements in workflow procedures and use of forms to maximize efficiencies and reduce administrative redundancies. Create and revise internal forms as required and approved.
Qualifications
  • Knowledge of:
    • General accounting principles and accounting skills, including general ledger entries
    • Expert working knowledge of QuickBooks Desktop
    • Expert working knowledge with MS Excel, PowerPoint and Word;
    • Proficiency with Adobe DC, including edits and document manipulation
    • Correct English usage, grammar, punctuation, spelling and principles of business letter writing and basic report preparation; and
    • Experience working with Blackbaud Grantmaking is preferred but not required- will be expected to become a proficient user
    • Experience with Bill.com preferred but not required
  • Ability to:
    • Maintain attention to detail in a multi-project work environment with frequent interruptions;
    • Plan and organize work to meet changing priorities and deadlines and work with minimal supervision;
    • Visually organize and draft professional materials and presentations;
    • Demonstrate effective organizational skills and resourcefulness;
    • Exemplify highest level of integrity in the execution of accounting duties;
    • Communicate effectively, verbally and in writing and work in a team environment;
    • Understand and carry out written and oral directions;
    • Understand and adhere to Pfaffinger’s policies and procedures; and
    • Operate a variety of office equipment.
  • Education and Experience:
Any combination of education and experience to satisfy the mentioned knowledge, skills and abilities
    • Bachelor Degree and at least four years of direct experience in a similar position with accounting & administrative responsibilities is required. Will consider more years’ experience in exchange for Bachelor degree.
Employment Benefits:

  • Competitive Salary
  • Phone Stipend
  • Remote Office Laptop Provided
  • Medical 75% for employee and dependents
  • Dental 100% for employee and 75% for dependents
  • 401K Match up to 5%
  • 401K NEC 5%
  • Long Term Disability 100% for employee
  • Life Insurance 100% for employee
  • Vacation starting at 13 days
  • Sick 10 days
  • Parking partially covered
  • Eligibility for Pfaffinger Foundation assistance after 1 or more years
  • Work days 7:30 – 4
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