Database and Admission Services Manager - Jenkintown, PA

Kathleen Coleman

Abington Friends School (AFS) is an independent, coeducational, college preparatory day school serving students from three years old through grade twelve. AFS provides an exceptional program informed by traditional Quaker values and testimonies. Rooted in Friends principles of collaborative inquiry, peaceful resolution of conflict, equality, community and integrity, AFS is an unusually vibrant and diverse learning community. More information is available atwww.abingtonfriends.net. AFS is seeking candidates for the position of Database and Admission Services Manager to begin immediately.

Position Summary:

The Database and Admission Services Manager serves as a support professional for all admission and enrollment data entry, including entry and processing of all inquiries, applications and enrollments. The Database and Admission Services Manager is responsible for the performance, integrity, maintenance and security of school databases. This position also is involved in streamlining all data related processes and acts as a resource for the training of end users and administrative departments. This position provides administrative support to all members of the Admission Team. It is a twelve-month position with hours from 7:30 a.m. to 4:00 p.m. Monday through Friday. Availability to work occasional nights and weekends.

Key Responsibilities:

• Provide statistical analysis and prepare reports for the Director of Admission, Head of School and School Committee
• Maintain statistical and trend reports related to admission, enrollment, financial aid, and long-term modeling
• Maintain and administer school databases, including the Student Information System (Blackbaud Education Management)
• Coordinate and lead the implementation and upgrade of all school databases
• Coordinate synchronization of data between applications using APIs, scripts, or imports and exports
• Standardize, document, and maintain data handling procedures for all database users
• Run regular reports to verify and ensure data integrity of all school databases
• Populate all student record databases in preparation for the upcoming academic year
• Provide data customization when necessary (e.g., create templates, queries, reports)
• Serve as liaison for all employees using the student information systems
• Provide formal and informal training to Blackbaud end users
• Prepare financial aid requests from current and prospective families using data submitted through School and Student Services (SSS)
• Work with the Development Office to assist in the distribution of EITC and OSTC grants
• Provide administrative support for the Admission Office
• Respond to general inquiries and requests for applications; manage event RSVPs
• Interact with students, families, and guests

Preferred Qualifications:

• Familiarity with Blackbaud or a related admission management software system, as well as proficiency in Excel and the the Microsoft Office suite of products
• Database management and reporting experience
• Strong critical thinking skills, including the ability to define problems, collect data, establish facts, and draw valid conclusions.
• Familiarity with MailChimp or other email marketing platforms
• Experience evaluating financial aid requests based on data submitted through a parent financial statement or a similar financial evaluative process
• A minimum of five years professional experience
• Strong organizational, interpersonal and phone skills
• Adept at multitasking
• Enjoys working in a team environment
• A Bachelor’s degree
• Successful completion of state and federal clearances is a condition of employment

Apply:

Interested candidates should submit a resume, cover letter and list of three references. This position is available to start immediately.

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=8a68a89f-610d-4612-88a7-6f3c2c45f2bb&ccId=19000101_000001&jobId=383991&source=CC2&lang=en_US&fbclid=IwAR13qb33QbJ502StQOIQoI_iXZdO9jQor7AOPN94LyaH4UsLAjGnfj5f7U8

Notice of Non-Discrimination

Based on receipt of federal financial assistance through a Paycheck Protection Program loan administered through the U.S. Small Business Administration (SBA) under the CARES Act, Abington Friends School acknowledges its obligation to prohibit discrimination, harassment, or retaliation on the basis of race, color, religion, age, national origin, sex, citizenship status, genetic information, handicap or disability in admissions, access, employment, tuition assistance, educational policies, or other school administered student and employee programs and activities. Questions regarding the School’s compliance with the application and administration of the School’s nondiscrimination policies should be directed to Martha Scache, Director of Business & Operations, Abington Friends School, 575 Washington Lane, Jenkintown, PA 19046, 215-576-3964, or email her at mscache@abingtonfriends.net, or to the U.S. Department of Education's Office for Civil Rights (OCR) or to the SBA. Please refer to the School’s SBA Non-Discrimination Compliance Policy on the School’s website for information on how to file complaints with OCR or the SBA.

This notice will remain in effect until the School has satisfied and paid off the SBA Paycheck Protection Loan.