Events and Development Assistant

Maureen OMalley Kirschner

Events & Development Assistant

Reports to: Development Director (primary), Events Manager (project-based)

Salary: $15/hour, 40-hour workweek.


A salary differential allowance of $0.50/hour will be paid to bilingual incumbents fluent in Spanish. Additional hours may be necessary during certain events.

Work Schedule

The usual workday is M-F during normal business hours. Extended hours and weekends may be necessary based upon the event schedule.

At the Utah Humane Society, we don't just accept difference - we celebrate it, we support it, and we thrive on it for the benefit of our employees, our animals, and our community. The Utah Humane Society is an equal opportunity employer. Employment at the Utah Humane Society is based solely on a person's merit and qualifications directly related to professional competence. At the Utah Humane Society, we do not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age (40 and over), genetic information, veteran or military status, marital status, pregnancy or relation condition (including childbirth and breastfeeding), or any other basis protected by state or federal law.

It is the Utah Humane Society's policy to comply with all applicable national, state, and local laws pertaining to nondiscrimination and equal opportunity. The organization's EEO policy, as well as its affirmative action obligations, includes the full and complete support of the organization, including its Executive Director. Because it's just the right thing to do. We hope you think so, too.

Required Skills

• Experience with Excel, Word, and Gmail is required.
• Experience in Raiser’s Edge and Givesmart will be given preferential consideration.
• 2-3 years in fundraising and/or event planning (preferably in the nonprofit sector) preferred.
• Excellent written and verbal skills, including excellent phone presence.
• Basic graphic designing skills in Adobe Photoshop, Canva, and Microsoft Publisher preferred.
• Excellent organizational abilities: setting priorities, meeting deadlines, managing workflow, and multitasking.
• Must be a reliable and dependable team player on a fast-paced development team, with flexibility and the ability to adapt and step in to help in a variety of fundraising areas as needed.
• Ability to work with a positive outlook, and take initiative when required.
• Ability to work independently.
• Ability to interact with donors and sponsors in a positive, professional manner.
• Ability to professionally advocate for HSU’s programs and animals.
• Passion for animal welfare and a love of working with animals. Must be comfortable working with all sizes and breeds of dogs.

Physical Requirements/Work Environment

• Ability to stand, walk, stoop, kneel, crouch, climb and manipulate (lift, carry, move) up to 50 pounds.
• Ability to work outdoors in varying temperatures and climates.
• Ability to work with animals of varying temperaments in noisy conditions.
• Responsible for presenting a neat and professional appearance to the public at all times.
• Must have a valid driver’s license with a clean driving history.

Responsibilities

The Development and Events Assistant will have a dual role, supporting the Events Manager on all Humane Society of Utah’s (HSU) events, and providing overall administrative support for the development department.


Development Role

• Enter donor information into Raiser’s Edge, and assist in the processing of acknowledgment letters.
• Manage memorial brick program including processing orders, notifications, and coordinating installment with facilities manager.
• Other development tasks and special projects as assigned by Development Director.

Events Role

• Assist the Events Manager with planning, promoting, and executing all of HSU’s existing recurring fundraising events (Gala, Bark at the Moon, Picture Your Pets, Paint Nights, etc)
• Assist the Events Manager to grow and diversify HSU’s existing special events calendar by actively seeking out and implementing new fundraising events, community promotions, and social functions on a regular basis throughout the year.
• Assist Events Manager in overseeing interns and assigning tasks on an as-needed basis.
• Procure in-kind donations for a silent and live auction held at the Gala, as well as in-kind donations for other events throughout the year.
• Responsible for timely promotion and updates of all events on community platform calendars (KRCL, SLUG, SL City Weekly, etc), HSU’s website, and Facebook.
• Participate in Events Committee meetings to plan and execute assigned task areas of the Gala, including but not limited to the silent and live auctions.
• Administrative duties such as data entry, income, and expense reporting, thank you letters, etc.
• Assist with the HSU’s “Special event retail” (HSU branded T-Shirts, hoodies, annual calendars, and other collectible items), which includes procuring design ideas, ordering, inventory, and income tracking.
• Assisting in all aspects of setting up, staffing, cash/CC handling, and reporting of “Special event retail” at HSU events and other community events in which HSU has a booth or retail space.
• Oversee and organize special event inventory, materials, and supplies for department use at on and off-site events.
• Assist Development and Marketing teams on a variety of projects and fundraisers as needed.

How to Apply

Send a cover letter and resume to karin@utahhumane.org. No phone calls, please.