Advancement Services Coordinator - Wildwood School

Kristin Hampton

Wildwood School is an urban, coed, college-preparatory, K-12 school in West Los Angeles recognized for its innovative practices, progressive pedagogy, and commitment to diversity, equity, and inclusion. Celebrating its 50th anniversary, the school enrolls 725 students in three divisions on two campuses. Wildwood School’s deep commitment to ongoing professional development feeds a renowned Outreach Center that has provided programming for public and independent school teachers, administrators, and trustees in over 16 states and eight countries. Wildwood School is also a founding member of the Mastery Transcript Consortium.
Wildwood seeks an Advancement Coordinator who will play an integral role on Wildwood’s advancement team and reports to the Director of Institutional Advancement. The coordinator is responsible for maintenance of the advancement database system, Blackbaud’s Raiser’s Edge, gift processing, prospect research, and general administrative support to the department.  This is a full time, year-round position. 

Major Responsibilities

 

• Maintain all constituent and gift records including adding new records, updating records, duplicate record merging, file clean-up, coding, and monitoring general data integrity to ensure all biographical information is appropriately obtained and kept up-to-date in accordance with best practice and organizational processes
• Process donations and prepare donor acknowledgments in accordance with IRS regulations and advancement services best practice
• Develop and produce queries, imports, exports, and custom reports to organize and analyze fundraising and prospecting efforts, including complex analysis and collection of data for NAIS, INDEX, and other benchmarking reports as needed
• Proactively identify and resolve problems with data integrity or system functionality
• Partner with the Advancement Services Manager to assess, develop, and implement policies and procedures to guide accurate database utilization, data entry, gift processing, and reporting, and to protect sensitive donor information
• Support the efforts of Annual Giving, Alumni Relations, and Capital, Major, and Planned Giving activities by producing constituent, gift, action, and prospect reports, solicitations, pledge reminders, mailing lists, invitations, and other correspondence
• Conduct prospect research and track data to create and maintain prospect and donor profiles
• Provide clerical support to the office of advancement
• Maintain accurate individual, foundation, and corporate donor files
• Produce donor lists for the Annual Report on Generosity
• Collaborate with the business office to perform monthly reconciliation.
• Assist with department events including registration, RSVP lists, and nametags

Essential Skills

• Competent problem-solver and adept at foreseeing and mitigating challenges
• Proven capacity to work in a directed and self-directed manner, as well as demonstrated capacity to work collaboratively with other staff and volunteers
• Positive attitude and customer (parents, students, and alumni) focus
• Ability to participate in a fast-paced environment, to maintain a sense of humor and creativity, and manage several multifaceted projects simultaneously and independently while meeting deadlines
• Exceptional organizational and time management skills and ability to be tactful, discrete, and diplomatic, and to deal sensitively with confidential information
• Understand, explain, and apply all regulations and guidelines governing fundraising, gift processing, and gift accounting (IRS, CASE, FASB/GASB, State Charitable Registrations, etc.)

Qualifications:

• Bachelor’s degree or equivalent education
• Experience with Blackbaud’s Raiser’s Edge
• Conscientious, self-motivated, diplomatic, discreet, and a strong team player
• Accuracy and attention to detail
• Proficient knowledge of database systems and Microsoft Office Suite highly desirable
• Evening and weekend work required

Qualified candidates may submit via email a letter of interest, current resume, references, and any additional documents to the attention of Director of Institutional Advancement Kristin Hampton to hr@wildwood.org.