Best Practi to record Planned Gifts in RE

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Maria Roberts
Maria Roberts ✭
Eighth Anniversary First Reply
in Blackbaud Raiser's Edge NXT®: General Discussion
Please advise on the best practice for recording Planned Gifts to RE.  Do you record Planned gifts in the Individual's record or in the Estate of ___ record? 
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  • Erin Kraft
    Erin Kraft ✭
    Eighth Anniversary Facilitator 1 Photogenic

    Maria Roberts:

    Please advise on the best practice for recording Planned Gifts to RE.  Do you record Planned gifts in the Individual's record or in the Estate of ___ record? 

    Hi Maria,


    My agency tracks planned gifts through the Prospect tab on the Individual under "Proposal". Since we do not want to immediately recognize the funds, but keep track of the gift agreement, it is a way for us to manage the expected date and funding amount. We do this for our Declaration of Intent initative, to be specific.You can select a campaign, fund, gift type (cash, propery, stock) and also add specific notes and attributes to this area. 


    Once the gift is fufilled, you can link the gift to this proposal much like a pledge. 

     

  • Candace Chesler
    Candace Chesler ✭
    Ancient Membership Facilitator 2 Name Dropper Photogenic
    HI Maria - I agree with Erin - Best Practice is to learn about the gift beforehand and use the Prospect Module or the Planned Giving Module to record those anticipated revenues. But I'm guessing you are talking about how to record the check you received in the mail today from "The Estate of Dr. Robert Hernandez, Sr" 

    If that's the case - I go with what Bill Connors says - I put the estate donation on the record of Dr. Robert Hernandez, Sr and I give it a gift attribute that lets me know it was an estate gift. Dr. Hernandez has a long giving history with my organization - and this final check should be part of that total giving history.

    I know there are many, many people who say - "the donation is hard credited to the constituent who's name is on the check". Why take the time to create a new record for an Estate? I think the picture of the giving history is much clearer if all the gifts are on one record. Yes, you can soft-credit from "The Estate of" - to "Dr. Robert Hernandez Sr." record - but if that's the only check I'm going to be getting from the estate - why go through that effort?

  • Maria Roberts
    Maria Roberts ✭
    Eighth Anniversary First Reply
    Thank you.

     
  • Maria Roberts
    Maria Roberts ✭
    Eighth Anniversary First Reply
    Thank you so much.  I appreciate your speedy response.  :)

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