Indianapolis, IN - Fundraising Operations & Stewardship Assistant Job Opening

Meghan Caine

Website to send resume: Careers | Big Brothers Big Sisters of Central Indiana (bebigforkids.org)

Purpose

Our mission is to create and support one-to-one mentoring relationships that ignite the power and promise of youth. Our vision is that all youth achieve their full potential. Big Brothers Big Sisters of Central Indiana serves more than 1,100 youth annually ages 8 - 18 in Hamilton, Johnson, and Marion Counties. We partner with parents/caregivers, volunteers, schools, and the donors in our community to defend, ignite, and empower the potential of every child we serve. 

Key Responsibility

Key Competencies:

• Detail-oriented, with strong organizational, analytical and planning skills.
• Must be able to demonstrate an understanding and eagerness to learn of all aspects of the cultivation and solicitation process.
• Commitment to maintain confidentiality and a high degree of accuracy in donor records.
• Demonstrated ability to work effectively with people of diverse backgrounds and promote a positive working environment.

Key Responsibilities: Data, Stewardship, & Administrative projects

• Manages, operates, and maintains donor database – keeping up with opportunities for improved information/use of the software system (Raiser’s Edge and Raiser’s Edge NXT) BBBSCI has recently moved to RE-NXT
• Oversee the daily operation of the Development database, which tracks gift/financial and biographical information on donors.
• Manages and prepares all gift acknowledgement letters
• Coordinates donor communications regarding pledges or invoices timely and with the highest attention to accuracy
• Assists with agency’s Annual Report, moving along tasks and coordinating with team leads, pulling data needed.
• Provide support to staff by assisting with creation of fundraising reports, developing, and following policies/procedures and serving as a development liaison with Finance and IT.
• Work closely with and oversee monthly reconciliation of fundraising financials with the Finance Department and prepare regular fundraising reports.
• Promote communications between Development and other internal departments.
• Oversee and coordinate ongoing training needs for the team, and support to development professionals in organizational data entry procedures and protection of data integrity.
• Coordinate & manage Donor/Funder stewardship projects and recognition, including regular impact reports & stewardship events.
• Assists with the creation of mass email and direct mail communications on behalf of the Development Department
• Designs and writes gift acknowledgement letters
• Creating and developing donor/funder forms and documents
• Other duties/creative opportunities as assigned.

General:

• Support the development team & Chief Development Officer with operational projects and tasks.
• Attend required meetings and events as scheduled.
• Establish and promote positive communication among all team members of BBBSCI to increase collaboration and reduce inefficiencies.
• Represent BBBSCI in a professional manner at all times, providing courteous service to both internal and external constituents and presenting a positive image of BBBSCI.
• Abide by BBBSCI policies and practices.
• Complete other duties as assigned.

Evaluation of Performance

Performance will be evaluated based on meeting the requirements of the job description; meeting performance metrics and other quality indicators established for this position; working effectively in a team environment; and demonstrating the values of Big Brothers Big Sisters of Central Indiana.

Experience, education, degrees, and licenses

• Minimum of 1-2 years of working experience in administrative roles or similar.
• Experience with Raiser’s Edge (Blackbaud Raiser’s Edge Certification preferred).

Physical demands/Work environment

• Must be able to work proficiently with computers and other office equipment.
• Required to travel approximately 20% of time to meet potential partners, vendors or consultants, attend conferences and meetings, etc. Travel is generally within Central Indiana.
• Must have reliable transportation. Drivers of privately owned vehicles must have valid driver’s license and meet state required automobile insurance minimums.
• Must be able to meet eligibility requirements in a background check consisting of National Sex Offender, Criminal History and Motor Vehicle Registry and verified through fingerprinting. 
• Hybrid
• $37,000 - $40,000