Gift Records Manager - Accounting Associate - Southern Illinois University Edwardsville Foundation

Janine Meyer

Civil Service Current Vacancies Job Details

Working Position Title: Gift Records Manager

Position Title: Gift Records Manager - Accounting Associate (16089)

Occupational Area: 01

Department: 210055 - Vice Chancellor for University Advancement

Job Posting Description:

Illinois Residency Requirement: This position requires Illinois residency within 180 calendar days of the start date.

The SIUE Foundation is a 501(c)(3) organization that exists to support the mission, vision and values of Southern Illinois University Edwardsville.On behalf of the University, the SIUE Foundation provides coordination and implementation of fundraising efforts across campus. The Foundation receives and manages all gifts given to SIUE and upholds the highest standards of fiscal responsibility and investment management. These efforts are conducted in relation to the donors’ expressed wishes, as well as the instructional, scholarship and public service pursuits of the University.

The Manager of Gift Records is responsible for the successful operations of the Gift Records area of the SIUE Foundation and SIUE Alumni Association and is an integral part of the advancement team. This position will also supervise the Accounting Officer - Account Tech II position and works closely with all members of the data, fundraising and financial affairs team. Responsibilities include:

- processing all gifts and other payments received by the SIUE Foundation and SIUE Alumni Association

- utilizing IRS contribution and tax regulation knowledge to determine and document between donor gifts and benefits received by the donor for donor gift receipting and reporting (both internal and external)

-managing process of establishing all fundraising events and ensuring donor gift vs donor benefit for all fundraising event participants is properly supported and in compliance with IRS regulations

-maintaining an accurate donor and alumni database

-working carefully with the SIUE Foundation CEO, CFO, Directors of Development, and donors to establish new SIUE Foundation funds and donor gift agreements/fund stipulations

-ensuring compliance with IRS, State of Illinois, FASB accounting, GASB accounting, gift accounting records, SIUE Foundation, and SIUE laws, regulations, and policies.

-creating, managing, utilizing queries of donor database for CFO, auditors, and others and providing reports as necessary

-reconciling Raiser's Edge CRM system with Financial Edge financial re porting software for all funds and revenue accounts

Benefits Package

SIUE offers an exceptional array of benefits to all full-time and part-time employees (50% or more receive benefits accrued at percentage of appointment) including:

*Medical, dental and vision insurance;

*University tuition waivers (full-time receive 100% waiver of tuition)
*Life insurance;
*SURS retirement plan;
*Supplemental retirement savings plans;
*Paid vacation and sick leave accrual;
*Generous holiday schedule/paid holidays;
*WorkLife programs;
*Employee Assistance Program (mental health and wellness);
*Employee discounts (local and national retailers);
*Flexible Spending Account Program;

For more about our benefits and employee services, visit: https://www.siue.edu/human-resources/benefits

How to Apply

***Civil Service positions do not require an exam unless stated otherwise***

Below the description, click “Apply for Position”. If you have not applied with a role with us previously, please register for a Hire Touch account. Complete the forms that are attached to the position. Refresh browser if documents do not load.

Civil Service Application Information:

-In order to qualify for the role, it is important that your complete and detailed employment history is included on the Civil Service application. Please be detailed in “Specific Duties Performed” Example: Instead of listing “general office duties”, state specific equipment used, tasks performed, software, etc.

-Many of our positions can use your education and courses as experience, please upload all of your transcripts (can be unofficial). You can always log back in and upload before the job closes.

-If you are unsure of what the minimum qualifications mean; you can review them on the State Universities Civil Service System at https://sucss.illinois.gov/pages/classspec/default.aspx - If you need clarification on which classification, please reach out to Human Resources at 618-650-2190

-Applicants qualifying for veteran’s preference must submit a copy of form DD214 at the time of application.

For more on our Statement of Diversity, visit SIUE Mission, Goals and Plans

Southern Illinois University Edwardsville nurtures an open, respectful, and welcoming climate that facilitates learning and work. Each member of the University is responsible for contributing to such a campus environment.

SIUE is a state university - benefits under state sponsored plans may not be available to holders of F1 or J1 visas. Applicants will be subject to a background check and/or drug screening prior to an offer of employment.

Southern Illinois University Edwardsville is an Equal Opportunity Employer committed to an inclusive and diverse workforce. We will not discriminate against any person on the basis of race, national origin, religion, disability, age, marital status, sex, sexual orientation or veteran’s status. We encourage applications from women, minorities, protected veterans and people with disabilities.

In compliance with the ADA Amendments Acts (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Southern Illinois University Edwardsville, please call 618-650-2190 or email EmploymentHR@siue.edu.

Minimum Acceptable Qualifications:

1. (A) Bachelor’s degree with a major in Accountancy or a related field AND two (2) years of professional level accounting experience.

OR

(B) Possession of a current registration as a Certified Public Accountant, Certified Management Accountant, or a valid License to practice Public Accounting.

OR

(C) Master’s degree in Accountancy or a related field.

-Experience in accounting environment or detailed recordkeeping in a non-profit environment similar to the SIUE Foundation with intricacies and various regulations requiring strict compliance

-Experience in detailed reconciliation and problem-solving required

-Must possess outstanding ability in written and verbal communication skills, able to respond to questions from multiple parties external and internal (SIUE), present information properly and effectively.

-Analytical and problem-solving skills and an acute attention to detail. Must possess strong skills in managing multiple competing priorities with expedited turn-around time. --Excellent supervisory skills including frequent training due to student turnover.

-Customer service orientation.

Preferred Qualifications:

--Previous experience with Blackbaud's Raiser's Edge strongly preferred. .

FLSA Exemption Status:

Exempt

Posting Salary:

52,199 - 60,917 commensurate with experience

Location:

SIU Edwardsville Main Campus

Work Week:

M-F

Shift Hours:

8:00-4:30

Posting Start Date:

10/27/2023

Posting End Date:

11/10/2023

To apply: