In-kind gifts

Mary Dorrell

 Dear RE Users,

I'm a returning user to RE and a bit rusty.  Does anyone have a large in-kind program?  If yes, how do you mark these gifts?  The database I inherited marks the gift by fund and also by constituent code.  Is the constituent code necessary?

Thank you for any assistance you can send this way 

 

JoAnn Strommen

Mary Dorrell:

 Dear RE Users,

I'm a returning user to RE and a bit rusty.  Does anyone have a large in-kind program?  If yes, how do you mark these gifts?  The database I inherited marks the gift by fund and also by constituent code.  Is the constituent code necessary?

Thank you for any assistance you can send this way 

 

Mary, Wouldn't say our GIK program is large but it's definitely growing.  Ours can go to several different funds.  Those details were worked out with business office. 

To me the constituent code is an organization preference.  For us the constituent code each record has answers the question of why the record is in RE.  We do have a constit code that we use for those who give GIK or for special events.  They may have an additional code but having one that is specific to these non-cash gifts makes it easy to include/exclude our GIK donors as needed without having to do tons of gift criteria in queries. 

So, no.  I would not say it's necessary but it can be useful if your org wants to quickly identify, group your GIK donors.  If primarily depends on how you utilize constituent codes as your organziation.

Nicole S

JoAnn Strommen:

Mary, Wouldn't say our GIK program is large but it's definitely growing.  Ours can go to several different funds.  Those details were worked out with business office. 

To me the constituent code is an organization preference.  For us the constituent code each record has answers the question of why the record is in RE.  We do have a constit code that we use for those who give GIK or for special events.  They may have an additional code but having one that is specific to these non-cash gifts makes it easy to include/exclude our GIK donors as needed without having to do tons of gift criteria in queries. 

So, no.  I would not say it's necessary but it can be useful if your org wants to quickly identify, group your GIK donors.  If primarily depends on how you utilize constituent codes as your organziation.

 I don't know that our program is large; we are a public library and we get donations of books every day, and large donations (hundreds of books at a time) when people clean out from an estate or move, sometimes very valuable donations (mostly in the eye of the beholder), items other than books, and donations to an event/program as raffle prizes or items we use. 

We don't use a constituent code -- simply the gift type of in-kind.  Typically we use $0 as the value, but in some instances (specifically when a donor submits a receipt for items purchased or a gift card) we will use face value. This is only internal.

Gifts for an event (like raffle prizes) are linked to the event as other donation.

That's about all we do.  I can pull my in-kind donors pretty easily and I don't have any trouble separating them from cash gifts.

Mary Dorrell

Mary Dorrell:

 Dear RE Users,

I'm a returning user to RE and a bit rusty.  Does anyone have a large in-kind program?  If yes, how do you mark these gifts?  The database I inherited marks the gift by fund and also by constituent code.  Is the constituent code necessary?

Thank you for any assistance you can send this way 

 

 Thank you so much for your replies - this helped me a great deal!