Media Tab

Roxann Keating

 Does anyone have best practices or suggestions for the Media Tab. We haven't been using it. Does it make sense to use pdf files or are word files just as good. Thanks.

Evie Campbell

Roxann Keating:

 Does anyone have best practices or suggestions for the Media Tab. We haven't been using it. Does it make sense to use pdf files or are word files just as good. Thanks.

We use this tab to "file" away articles written about our constiuents, to record their obit, to "file" away any agreements they may have.  Basically antything we would keep in a paper file we scan in and attach to our media tab.  We use PDF's, for us this is just a prefernce no real reason. 

Annie Moore

Roxann Keating:

 Does anyone have best practices or suggestions for the Media Tab. We haven't been using it. Does it make sense to use pdf files or are word files just as good. Thanks.

The media tab is designed to store any sort of media object to your constituents records. This could be a scanned newspaper clipping, a letter, pictures, etc. This tab exists in order to keep this information regarding your constituents handy and close. What type of file you choose to store is completely up to you. The media files do not all have to be of same type.

 How to add, edit, or delete an object on the Media tab

http://www.blackbaud.com/kb/index?page=content&id=BB42288

When adding media, it simply adds an electronic copy of that object. Any changes to the original object would not affect this copy. There are two ways to store media to a record; as an embedded object or as a linked object.

Embedding a media object actually places a copy of the original media into your database. This means that embedding objects will increase the size of the database by the actual size of the file. The larger the file, the more your database will increase in size. You'll want to pay close attention to this to make sure you do not reach size limitations for your SQL server. *If Blackbaud hosts your database, you must always embed your media files. First uploading to your Files Folder prior to adding it to the media tab.

Linked media actually adds a linked file path to the original object, instead of adding it to your database. This file path must be a valid path that is available to all users. Creating one location on your network for the original media files to be stored would be recommended and make sure all users have access to this location. Linked media does not automatically list the link to the desired file path however. Because of this, we also recommend that you add the file path name in the Description of the media file:

Save the file path name in the Description column.

1. Copy the file path name when you are adding a media object and creating from a file

2. Paste this to the Description field

3. Make sure you are displaying the Description column by right-clicking in the blank area on the Media tab and selecting Columns. Select Description as a column to display.

What is the difference between Object Embedding and Object Linking options when adding something to the Media tab?

http://www.blackbaud.com/kb/index?page=content&id=BB520712

 For more regarding Media, check out page 184 of the below guide.

Constituent Data Entry User Guide

https://www.blackbaud.com/files/support/guides/re7ent/constit.pdf

I hope you find this helpful.

 Annie Moore

Priority Support Analyst - The Raiser's Edge

Roxann Keating

Annie Moore:

The media tab is designed to store any sort of media object to your constituents records. This could be a scanned newspaper clipping, a letter, pictures, etc. This tab exists in order to keep this information regarding your constituents handy and close. What type of file you choose to store is completely up to you. The media files do not all have to be of same type.

 How to add, edit, or delete an object on the Media tab

http://www.blackbaud.com/kb/index?page=content&id=BB42288

When adding media, it simply adds an electronic copy of that object. Any changes to the original object would not affect this copy. There are two ways to store media to a record; as an embedded object or as a linked object.

Embedding a media object actually places a copy of the original media into your database. This means that embedding objects will increase the size of the database by the actual size of the file. The larger the file, the more your database will increase in size. You'll want to pay close attention to this to make sure you do not reach size limitations for your SQL server. *If Blackbaud hosts your database, you must always embed your media files. First uploading to your Files Folder prior to adding it to the media tab.

Linked media actually adds a linked file path to the original object, instead of adding it to your database. This file path must be a valid path that is available to all users. Creating one location on your network for the original media files to be stored would be recommended and make sure all users have access to this location. Linked media does not automatically list the link to the desired file path however. Because of this, we also recommend that you add the file path name in the Description of the media file:

Save the file path name in the Description column.

1. Copy the file path name when you are adding a media object and creating from a file

2. Paste this to the Description field

3. Make sure you are displaying the Description column by right-clicking in the blank area on the Media tab and selecting Columns. Select Description as a column to display.

What is the difference between Object Embedding and Object Linking options when adding something to the Media tab?

http://www.blackbaud.com/kb/index?page=content&id=BB520712

 For more regarding Media, check out page 184 of the below guide.

Constituent Data Entry User Guide

https://www.blackbaud.com/files/support/guides/re7ent/constit.pdf

I hope you find this helpful.

 Annie Moore

Priority Support Analyst - The Raiser's Edge

 Thank you!